Search this site

Workflow Sample

Workflow Sample
Workflow Sample

Contact

OP-02: Task List

In this screen, you can browse all Task Lists you are involved in.
  • My Tasks: Tasks that you are in charge of executing, as well as Team Tasks that you can execute with other members.
  • Offered Tasks: Tasks that you can accept. When you accept, they move to My Tasks.
Click [Detail] to see details of a Process.



1. Types of Tasks

In this page you will see the lists of "My Tasks" and "Offered Tasks." 
Team Tasks will be shown in "My Tasks" with the icon  .


Type Target User Task State Description
 My Tasks  You ALLOCATED
  • List of Tasks that are allocated to you.
  • These Tasks are your Tasks. The Process will not continue until you execute the Task.
 Team Tasks  Multiple users including you ALLOCATED
  • Tasks that multiple users including you can browse simultaneously.
  • Multiple users can open and browse Team Tasks, but only one person can execute a Team Task to complete.
  • If you or another user completes the Team Task, it will be removed from the list.
  • For examples of how to use Team Tasks, see here.
 Offered Tasks  Multiple users including you OFFERED
  • List of Tasks that are being offered to multiple users including you.
  • Any of the users can accept an Offered Task.
    • If you accept an Offered Task, it moves from [Offered Tasks] to [My Tasks].
    • If another user accepts the Offered Task, it will be removed from your [My Tasks]. 

2. Display Components

Item Description
 
  • Star for marking Tasks
  Detail
  • Shows details of the Task
  Execute Task
  • Executes Task (moves to execute screen)
 Process Model
  • Process Model name
 Task Name
  • Name of the Task
 Process ID
  • Process Model ID
  • ID is unique to the Process Model. No two Process Models have the same ID.
 Title
  • Title of the Task
 Process Start User
  • Name of the User who started the Process
  • In Processes started by Timer Start Events (auto allocate type), the allocated user will be displayed .
  • This field will be blank in Processes started by Message Start Events or Timer Start Events.
 Process Start Time
  • Time when the Process was started
 Offer Time
  • Time when the Task was offered
 Deadline
  • Deadline of the Task
* For details on how to change the list format, see the Tables manual.
* The Size of Task Lists can be adjusted by click-and-drag.
* The number of My Tasks and Offered Tasks are shown in parentheses.

3. Operation Menu

3-1. My Tasks

Item
 Description
  Detail
  • Displays details of Task and Process including the Task.
  • See OP-02-B: Process Details for more information.
    * Users can delegate their Tasks to other users in the Details page.
  Execute Task

3-2. Offered Tasks

Item Description
  Detail
  Accept and Execute [New - 7.0.0]
  Accept
  • Accepts the Task.
  • Once you accept a Task, the Task moves to [My Tasks].
  • Task state changes from OFFERED to ALLOCATED.
  Accept selected tasks
  • Accepts all Tasks that have been selected in the Offered Tasks list.
  • Check the Tasks that you wish to accept and click [Accept selected tasks]. The next screen will show which Tasks were accepted and which were not (*See below).


*Cases in which Tasks will not be accepted:
  • Another user has accepted the Task before you clicked the button.
  • You must accept multiple Tasks, but one or more of the necessary Tasks was/were not selected.