In this screen, you can execute Tasks by entering necessary data and clicking the [Finish] button (or other appropriate button) at the bottom of the window.
- The [Title] is often used in Process lists, so it is important to enter a clear and easily distinguishable title.
- If you can execute this Task in more than one position, select the position in which you wish to execute this Task.
- Use the Task Board (at the bottom of the screen) to leave messages to other users executing the same Task of the Process Model, or the designer/manager of the Process Model.
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1. Execute Task
1-1. How to execute Tasks
- When you click [Execute] in your Task List, the Task Execution screen will open.
- Enter the necessary data in the fields.
- Click [Finish "..."] to finish your Task.
- At this time, the End Time of the Task is recorded.
- If another Task follows, it will automatically be shown in the My List of the user next allocated.
- If there is a field that says, "Select your position on doing this task," please be sure to select one group.
- Your primary group will usually be shown in the field.
- If the task was allocated without connection to your primary group, no group will be shown in the field.
- For more info on primary groups, see HO: My Page.
- There are two ways to suspend the Task without finishing.
- [Save and Quit]: This closes the Task Execution screen without finishing the Task. Any inputted data is saved.
- [Quit without save]: This cancels Task execution. Inputted data is not saved.
1-2. Display Components
- Items will be shown in 1, 2 or 4 columns.
- Click
 [Open New Window] to open the screen in a separate window. [New - 7.0.0]
| Item |
Description |
| Process Data Item |
- Process Data Items in the form.
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Input fields
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- Fields for entering or choosing Process Data.
- Data entered at previous Tasks will already be displayed.
- If you change any of the data, the information is overwritten and saved.
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Conditions
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- Conditions required for the data.
- Fields marked with an asterisk [*] are mandatory.
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Explanation
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- If any explanation comments are added to a Process Data Item in the Process Modeler, this will be displayed in Tasks where the Process Data Item is [read/write] permissible.
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1-3. Data type and Input Format
| Data Type |
Format |
Conditions |
How to Input/Select
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String
-Single line
-Multiple line
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number of characters |
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| Numeric |
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range of number
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Enter a number.
- There may be conditions regarding decimal & thousands separators.
- For details see Numeric Type Data.
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Select
-Radio Button
-Select Box
-Check Box
-Search Select Box
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number of selected choices (only check box)
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Select one or more choices.
- In a Search Select Box, enter a keyword and choose from the displayed options.
- There may be conditions regarding the number of choices you can choose.
- For details see Select Type Data.
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| Date |
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Input formats:
- yyyy-mm-dd
- yyyy-mm
- mm-dd
- yyyy
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- Choose a date from the calendar.
- You can also enter the date directly in any of the following formats.
- For details see Date Type Data.
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Date Time
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- Choose a date from the calendar and the time from the pull-down menu.
- Available time settings are the hour and the half hour.
- For details see DateTime Type Data.
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| File |
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- Choose a file or files and click [Upload]. (You can upload up to 5 files at once.)
- You can also download files to your computer and upload files to Google Docs.
- For details see File Type Data.
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| User |
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- Choose a group and/or user from the pull-down menu.
- If the user belongs to multiple groups, choose the appropriate group first.
- For details see User Type Data.
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| Discussion |
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- Enter comments in the lower text box and click [Send]. The data is posted in the upper discussion board. The post will include who and when the data is entered.
- "Discussion type" data is saved when clicking [Send], regardless of whether the task is executed or not.
- For details see Discussion Type Data.
- For automatic hyperlinks see below 1.4 Automatic Hyperlinks from
Web
Addresses & File Paths
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Table
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Conditions are not displayed
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- Click [+] to add a row to input data.
- Enter text/numbers in [String] columns, and numbers in [Numeric] columns.
- You can only enter numbers in [Numeric] columns.
- Additional functions are automatic multiplication of two Process Data, and calculation of total value.
- For details see Table Type Data.
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* These images are shown in IE7. Other Browsers may show input fields in different styles.
1-4. Automatic Hyperlinks from Web Addresses & File Paths
Display
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Description
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Entered as:
Displayed as:
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When web addresses or file paths are entered in a String or Discussion type field using the below formats, they will be displayed as hyperlinks in all following Task Execution screens.
- File paths (Only Internet Explorer)
- [[file:...]] Start with "file:"
- [[Z:...]] Start with arbitrary alphabet letter (uppercase/lowercase) and colon
- [[\\...]] Start with two backslashes
Also, if you sandwich web addresses or file paths between brackets < > in String or Discussion type items, they will automatically be displayed as hyperlinks in all following Task Execution screens. (Only Internet Explorer)
- Web addresses and file paths (Only Internet Explorer)
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2. Display Components
2-1. Task information
| Item |
Description |
| Process Model |
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Task Name
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Allocate User
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| Process ID |
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| Title |
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Process Start User
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- Name and group of user that started the Process
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Process Start Time
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- Time when the Process was started
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Offer Time
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- Time when the Task was created
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| Deadline |
- Deadline of the Task
- If there is no deadline, this will be blank.
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| Start Time |
- Time when the Task was started.
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2-2. Executing User (Team Tasks Only)
If the Task is a Team Task, a list of all participating users including you will be shown.
All listed users can see and execute this Task simultaneously.
However, once one user finishes the Task, the Execute Task screen can no longer be accessed.
3. Task Board
The Task Board is for all users who execute the same Task, to communicate information to each other and the designer of the Process Model.
The Task Board can be seen by:
- All users who execute the same Task: The Task Board is displayed at the bottom of the Execute Task screen. Users can edit the Task Board.
- Designer of the Process Model: The Task Board is displayed in the Task properties screen in Process Modeler. The Designer cannot edit it.
If you want to add and/or change something in the Task Board, click [Edit].
After making the necessary changes click [Save].
The editing mode includes functions such as font style, links and bullets, etc.
[SAMPLE] Examples of how to use the Task Board
- [Reimbursement Application] How to attach a receipt Image
- [Translation] Cautionary points for translator from English to Japanese
- [Approval Task in Application] Request for additional "Reason for rejection" Process Data, for when an application is rejected
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