This app is for the electronic storage of received invoices and receipts. The invoice recipient registers the PDF invoice and the issue date, issuer name, invoice amount, etc. After approval by the supervisor, the workflow platform stores the invoice file and data in ClimberCloud (a service that supports the Electronic Ledger Act and invoice system).
\u203b ClimberCloud\u00ae is a registered trademark of NTT DATA Business Brains Corporation.<\/div><\/div>\n\n\n
<\/span>Workers (Number of swimlanes: 4)<\/div>\n\n\n\n
\n- Operator’s Supervisor<\/strong>\n
\n- Supervisor of the Procurement Officer. Approves the contents of the invoice (including electronic invoice).<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Accounting Dept.<\/strong>\n
\n- Accounting Department. Finalize invoices (including electronic invoices). Waiting for acceptance each time.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Operator (of step 1x)<\/strong>\n
\n- Procurement Officer. The person who received the invoice or receipt or registered the invoice data. (The user specified in the user type data “Person in charge of payment”)<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Manager<\/strong>\n
\n- Procurement Officer. The person who received the invoice or receipt.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Workflow (Workflow diagram complexity: 22)<\/div>\n\n\n\n
\n- 1a. Attachment + input date, amount, etc.<\/strong>\n
\n- The procurement manager registers the contents of the invoice PDF (including other receipts, etc.).<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- 1b. Enter date, amount, etc.<\/strong>\n
\n- The procurement officer registers the contents of the invoice PDF (after forwarding the email with the invoice PDF attached).<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- 2. Supervisor Approval<\/strong>\n
\n- The procurement manager’s supervisor approves the request.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- 3. Accounting Approval<\/strong>\n
\n- The Accounting Department will perform a final review of the invoices (including other receipts, etc.) to be kept.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- 4. Remittance Processing<\/strong>\n
\n- The Accounting Department handles invoices that require transfer processing.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- 9. Call-back<\/strong>\n
\n- The procurement manager will re-register the contents of the invoice PDF (including other receipts, etc.).<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- From to Quser<\/strong>\n
\n- The workflow platform references the string type “From” and sets the Quser type “Operator”.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Automatically set receipt title<\/strong>\n
\n- The workflow platform sets the date\/transaction amount\/party name in the title of the case. <\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>31<\/span><\/span><\/span>Rename Filename<\/strong>\n
\n- The workflow platform adds “PID-Date-” as the Prefix to the file name.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>45<\/span><\/span><\/span>Conversion of contact person’s name<\/strong>\n
\n- The workflow platform converts the name of the person in charge of the payment into character type data.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Climber Index Generation<\/strong>\n
\n- The workflow platform generates index files (in CSV format) for ClimberCloud’s filed lists.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Climber File Upload<\/strong>\n
\n- The workflow platform uploads files to ClimberCloud as a list with files.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Title entry to undeletable area<\/strong>\n
\n- The workflow platform writes the case title to the log (non-deletable area).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business app variables to be passed (number of data items: 29)<\/div>\n\n\n\n
\n- <\/i><\/span> \u25bd Payment Summary<\/strong> <\/span>
0<\/code> <\/li>\n\n\n\n- <\/i><\/span>Procurer<\/strong> q_Procurer<\/span>
1<\/code>*<\/span>\n\n- ${processInstance.initQuserId}<\/span><\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span> Received Invoice Files (electronic or scanned image files)<\/strong> q_E_Invoice_File<\/span>
2<\/code> <\/li>\n\n\n\n- <\/i><\/span> File Remarks (e.g. why the file is missing)<\/strong> q_File_Remarks<\/span>
3<\/code> <\/li>\n\n\n\n- <\/i><\/span> \u25bd Requests to the Accounting Department in conjunction with payment<\/strong> <\/span>
4<\/code> <\/li>\n\n\n\n- <\/i><\/span> Message to the Accounting Department<\/strong> q_Message_to_Accounting<\/span>
5<\/code> *<\/span><\/li>\n\n\n\n- <\/i><\/span> Deadline for Payment<\/strong> q_Bank_Deadline<\/span>
6<\/code> <\/li>\n\n\n\n- <\/i><\/span> Accounting Request Remarks<\/strong> q_q_Message_to_Accounting_Remarks<\/span>
7<\/code> <\/li>\n\n\n\n- <\/i><\/span> \u25bd Description on the Qualified Claim Form received<\/strong> <\/span>
8<\/code> <\/li>\n\n\n\n- <\/i><\/span> Official trade name of the invoicing company<\/strong> q_Corporate_Name<\/span>
9<\/code> *<\/span><\/li>\n\n\n\n- <\/i><\/span> Billing company registration number<\/strong> q_Corporate_Number<\/span>
10<\/code> <\/li>\n\n\n\n- <\/i><\/span> Details of the transaction (e.g., name of product purchased)<\/strong> q_Transaction_Title<\/span>
11<\/code> <\/li>\n\n\n\n- <\/i><\/span> Date of Transaction<\/strong> q_Transaction_Date<\/span>
12<\/code> *<\/span><\/li>\n\n\n\n- <\/i><\/span> Transaction amount (total including tax)<\/strong> q_Total<\/span>
13<\/code> *<\/span><\/li>\n\n\n\n- <\/i><\/span> 10% total (excluding tax in principle)<\/strong> q_Taxable10Total<\/span>
14<\/code> <\/li>\n\n\n\n- <\/i><\/span> 8% total (excluding tax in principle)<\/strong> q_Taxable8Total<\/span>
15<\/code> <\/li>\n\n\n\n- <\/i><\/span> 10% consumption tax<\/strong> q_Tax10<\/span>
16<\/code> <\/li>\n\n\n\n- <\/i><\/span> 8% consumption tax<\/strong> q_Tax8<\/span>
17<\/code> <\/li>\n\n\n\n- <\/i><\/span> \u25bd Accounting Entries<\/strong> <\/span>
18<\/code> <\/li>\n\n\n\n- <\/i><\/span> Accounts<\/strong> q_JournalAccount<\/span>
19<\/code> <\/li>\n\n\n\n- <\/i><\/span> Journal remarks<\/strong> q_JournalAccount_Remarks<\/span>
20<\/code> <\/li>\n\n\n\n- <\/i><\/span> Transmission_Log<\/strong> <\/span>
21<\/code> <\/li>\n\n\n\n- <\/i><\/span> EmailFromAddress<\/strong> q_EmailFromAddress<\/span>
22<\/code> <\/li>\n\n\n\n- <\/i><\/span> EmailBody<\/strong> q_EmailBody<\/span>
23<\/code> <\/li>\n\n\n\n- <\/i><\/span>Climber payment handler’s name<\/strong> q_Procurer_Name<\/span>
27<\/code>\n\n- The name of the person in charge of the payment (character type) is stored for the ClimberCloud index file.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Index file for Climber<\/strong> q_Index_File<\/span>
24<\/code>\n\n- Index files (CSV format) for ClimberCloud’s filed listings are stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>doc_id for Climber<\/strong> q_doc_id<\/span>
25<\/code>\n\n- The doc_id (Climber management No.) obtained after uploading the ClimberCloud file is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n