Meeting Documents Sharing Flow 20220719<\/div>
This flow allows documents used in management meetings and other meetings to be shared with meeting participants. Attached meeting material files are automatically uploaded to a shared folder on Google Drive. When the sharing deadline is reached, the file is deleted from the shared folder.<\/div><\/div>\n\n\n
<\/span>Worker (#of Swimlane: 2)<\/div>
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- <\/i><\/span><\/span>Handler<\/strong>\n
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- Person in charge of creating the report<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span><\/span>Supervisor<\/strong>\n
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- Approver of created report<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<\/span>Business Flow (Complexity of Workflow: 16)<\/div>\n\n\n\n
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- <\/i>14<\/span><\/span><\/span> Approval<\/strong> <\/li>\n\n\n\n
- <\/i>1<\/span><\/span><\/span>Attach meeting materials<\/strong>\n
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- The person in charge attaches the meeting material file and enters comments.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>18<\/span><\/span><\/span>Check Google Drive<\/strong>\n
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- The representative will verify that the meeting materials are correctly uploaded to Google Drive. If you want the report email to be sent immediately, press OK. To send at the Deadline time, leave unprocessed. <\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>17<\/span><\/span><\/span> Resubmit<\/strong> <\/li>\n\n\n\n
- <\/i>4<\/span><\/span><\/span>Delete from shared folder<\/strong>\n
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- Files uploaded to the shared folder will be deleted.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>2<\/span><\/span><\/span>Upload to shared folder<\/strong>\n
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- The file in the data item “Report Files” is uploaded to the shared folder.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>8<\/span><\/span><\/span>Upload to storage folder<\/strong>\n
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- Attachments in the data item “Report Files” will be uploaded to the storage folder.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<\/span>Workflow Diagram (click to open)<\/div>\n\n\n\n
![\"\"](\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/01\/meeting-document-sharing-flow-diagram-20220719-en-1024x367.jpg?resize=1024%2C367&ssl=1\")
<\/figure>\n\n\n\n- \n
- BPMN Icons\n
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- Start Event<\/li>\n\n\n\n
- Timer Start Event<\/a><\/li>\n\n\n\n
- End Event<\/li>\n\n\n\n
- Join Gateway<\/li>\n\n\n\n
- Throwing Message Intermediate Event (email)<\/a><\/li>\n\n\n\n
- Human Task<\/a><\/li>\n\n\n\n
- Timer Intermediate Event<\/a><\/li>\n\n\n\n
- Timer Intermediate Event (Boundary Type)<\/a><\/li>\n\n\n\n
- Google Drive: File Upload<\/a><\/li>\n\n\n\n
- Google Drive: Delete File \/ Folder<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
- BPMN Icons\n
- Attachments in the data item “Report Files” will be uploaded to the storage folder.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
- <\/i>4<\/span><\/span><\/span>Delete from shared folder<\/strong>\n
- <\/i>1<\/span><\/span><\/span>Attach meeting materials<\/strong>\n
- <\/i>14<\/span><\/span><\/span> Approval<\/strong> <\/li>\n\n\n\n
- Approver of created report<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n