Meeting Process, Google Calendar Auto Registration 20220709<\/div>
This workflow is for the conference secretary to prepare for a web conference. The secretary obtains approval of the schedule and agenda from the supervisor. After approval, the meeting is automatically announced using Google Calendar. At the same time, it will also notify you of the Meet access URL.<\/div><\/div>\n\n\n
<\/span>Worker (#of Swimlane: 2)<\/div>
\n\n\n\n
- \n
- <\/i><\/span><\/span> Secretary<\/strong> <\/li>\n\n\n\n
- <\/i><\/span><\/span> Organizer<\/strong> <\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business Flow (Complexity of Workflow: 13)<\/div>\n\n\n\n- \n
- <\/i>1<\/span><\/span><\/span>1. Register Agenda<\/strong>\n
- \n
- The secretariat will register the agenda for the meeting.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>14<\/span><\/span><\/span>1x. Register agenda<\/strong>\n
- \n
- The secretariat will re-register the proposed agenda for the meeting.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>2<\/span><\/span><\/span>2. Approve Agenda<\/strong>\n
- \n
- The meeting organizer approves the agenda.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>4<\/span><\/span><\/span>3. Preparation of Minutes<\/strong>\n
- \n
- The secretariat prepares the minutes of the meeting.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>6<\/span><\/span><\/span>3x. Correction of Minutes<\/strong>\n
- \n
- The secretariat corrects the minutes of the meeting.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>5<\/span><\/span><\/span>4.Approval of Minutes<\/strong>\n
- \n
- The meeting organizer approves the minutes.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>10<\/span><\/span><\/span>x1. Set Title<\/strong>\n
- \n
- The workflow platform sets the title.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>11<\/span><\/span><\/span>x2. Set Title<\/strong>\n
- \n
- The workflow platform sets the title.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>13<\/span><\/span><\/span>x3. Obtain participant email address<\/strong>\n
- \n
- The workflow platform acquires the email addresses of the host organization members.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i>9<\/span><\/span><\/span>x4. Meeting Calendar Registration<\/strong>\n
- \n
- The workflow platform registers appointments at specified times, etc. on the Calendar ID: sales@example.com.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<\/span>Workflow Diagram (click to open)<\/div>\n\n\n\n
![\"\"](\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/02\/web-meeting-management-by-google-calendar-20220709-diagram-en.jpg?resize=889%2C223&ssl=1\")
<\/figure>\n\n\n\n- \n
- BPMN Icons\n
- \n
- Start Event<\/li>\n\n\n\n
- End Event<\/li>\n\n\n\n
- Throwing Message Intermediate Event (email)<\/a><\/li>\n\n\n\n
- Human Task<\/a><\/li>\n\n\n\n
- Update Data<\/a><\/li>\n\n\n\n
- Questetra Get Membership Mail Address Belong To Org<\/a><\/li>\n\n\n\n
- Google Calendar: Insert Event<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business Process Variables (#of Data Item: 12)<\/div>\n\n\n\n- \n
- <\/i><\/span>Start Time<\/strong> q_start_datetime<\/span>
0<\/code>*<\/span>\n- \n
- The start date and time of the meeting will be stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>End Time<\/strong> q_end_datetime<\/span>
1<\/code>*<\/span>\n- \n
- The end date and time of the meeting will be stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Meeting Organization<\/strong> q_org_for_meeting<\/span>
2<\/code>*<\/span>\n- \n
- The organizations attending the meeting will be stored.<\/li>\n\n\n\n
- processInstanceInitQgroupId<\/span><\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Meeting Place<\/strong> q_meeting_place<\/span>
5<\/code>\n- \n
- The location of the meeting attendees (remote or conference room) will be stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Meeting Title<\/strong> q_meeting_title<\/span>
3<\/code>\n- \n
- The meeting title is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Agenda<\/strong> q_meeting_description<\/span>
4<\/code>\n- \n
- The meeting agenda is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Minutes\uff08Google Document URL\uff09<\/strong> q_minutes<\/span>
12<\/code>*<\/span>\n- \n
- The meeting minutes document (URL) will be stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Communication Board<\/strong> q_communication_board<\/span>
11<\/code>\n- \n
- The interaction of each processor is recorded.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Schedule ID<\/strong> q_schedule_id<\/span>
7<\/code>\n- \n
- Appointment IDs retrieved from Google Calendar are stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Schedule URL<\/strong> q_schedule_url<\/span>
8<\/code>\n- \n
- The URL for referencing an event retrieved from Google Calendar is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Google Meet URL<\/strong> q_Google_Meet_URL<\/span>
9<\/code>\n- \n
- The Google Meet URL of the calendar appointment is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- <\/i><\/span>Participant Email Addresses<\/strong> q_mail_addresses<\/span>
10<\/code>\n- \n
- The list of email addresses of the members participating in the meeting is stored in CSV format.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n\n
<\/i> Field Name<\/span>,
num<\/code>, Initial Value<\/span><\/p>\n\n\n\n<\/i> Download<\/h3>\n\n\n\n
- \n
- web-meeting-management-by-google-calendar-20220709-en.qar<\/a>\n
- The list of email addresses of the members participating in the meeting is stored in CSV format.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n\n
- <\/i><\/span>Meeting Place<\/strong> q_meeting_place<\/span>
- Human Task<\/a><\/li>\n\n\n\n
- BPMN Icons\n
- The workflow platform registers appointments at specified times, etc. on the Calendar ID: sales@example.com.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
- <\/i><\/span><\/span> Organizer<\/strong> <\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
![\"\"](\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/02\/web-meeting-management-by-google-calendar-20220709-img0-en.png?resize=960%2C540&ssl=1\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/02\/web-meeting-management-by-google-calendar-20220709-img1-en.png?resize=960%2C540&ssl=1\" "\\"\\"")
<\/figure><\/div>\n\n\n\n