This is a process that centrally manages everything from pre-contract checks to the contract conclusion procedures.\nAfter pre-contract checks and coordination with the client are complete, the contract is concluded.\nBoth paper and electronic contracts are supported, and if your company uses its own electronic contract service, it will automatically link with GMO Sign.<\/div><\/div>\n\n\n
<\/span>Worker (# of Swimlanes: 6)<\/div>\n\n\n\n
- <\/i><\/span><\/span> Employee<\/strong> <\/li>\n
- <\/i><\/span><\/span> Supervisor<\/strong> <\/li>\n
- <\/i><\/span><\/span> Legal Affairs<\/strong> <\/li>\n
- <\/i><\/span><\/span> General Affairs<\/strong> <\/li>\n
- <\/i><\/span><\/span> Contract Affairs<\/strong> <\/li>\n
- <\/i><\/span><\/span> System Administrator<\/strong> <\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business Flow (Complexity of Workflow: 30)<\/div>\n\n\n\n
- 1. Register a draft contract<\/strong>
- The person in charge will register a draft of the contract.<\/li><\/ul><\/li>\n
- 1x. Respond to supervisor's points<\/strong>
- The person in charge will revise the draft in response to the supervisor's suggestions.<\/li><\/ul><\/li>\n
- <\/i>9<\/span><\/span><\/span> 1y. Responding to legal issues<\/strong>
- The person in charge will respond to the legal points and make corrections or withdraw the draft.<\/li><\/ul><\/li>\n
- 2. Approve the draft contract<\/strong>
- The person in charge's manager can then either approve the draft or reject it if it is incomplete.<\/li><\/ul><\/li>\n
- 3. Approve the draft contract<\/strong>
- The legal team reviews and approves the draft, and if there are any deficiencies, they will be called out for correction.<\/li><\/ul><\/li>\n
- <\/i>10<\/span><\/span><\/span> 4. Obtain the other party's consent<\/strong>
- The person in charge will report the results of the contract negotiations.<\/li><\/ul><\/li>\n
- <\/i>11<\/span><\/span><\/span> 5. Contract confirmation<\/strong>
- The person in charge will review the results.<\/li><\/ul><\/li>\n
- 6-1. Signed and stamped by mail<\/strong>
- The general affairs officer will print and stamp the contract and send it by mail.<\/li><\/ul><\/li>\n
- 6-2. Handling electronic contracts (in-house)<\/strong>
- The contracting officer prepares the electronic contract (on their side) for signing.<\/li><\/ul><\/li>\n
- <\/i>16<\/span><\/span><\/span> 6-3. Dealing with electronic contracts (other party)<\/strong>
- The contract officer responds to requests for electronic contract signatures (with the other party).<\/li><\/ul><\/li>\n
- <\/i>21<\/span><\/span><\/span> 7-1. Confirm the results of electronic contracts (on your side)<\/strong>
- The person in charge verifies the signature result on the electronic contract (on their own side).<\/li><\/ul><\/li>\n
- <\/i>25<\/span><\/span><\/span> 7-2. Confirmation of the results of electronic contract (other p<\/strong>
- The person in charge verifies the result of the signature on the electronic contract (the other party).<\/li><\/ul><\/li>\n
- <\/i>34<\/span><\/span><\/span> Error handling<\/strong> <\/li>\n
- x1. Document registration<\/strong>
- The workflow platform uploads the file to GMO Sign.<\/li><\/ul><\/li>\n
- x2. Request a signature<\/strong>
- The workflow platform sends a signature request to GMO Sign.<\/li><\/ul><\/li>\n
- x3. Signature Status Check<\/strong>
- The workflow platform checks the status of the signature with GMO Sign.<\/li><\/ul><\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business Process Variables (#of Data Item: 27)<\/div>\n\n\n\n
- <\/i><\/span> \u25bc Contractor Information \u25bc<\/strong> <\/span>
0<\/code> <\/li>\n- <\/i><\/span> Company Name<\/strong> q_Company<\/span>
1<\/code> *<\/span><\/li>\n- <\/i><\/span> Operator and Department Name<\/strong> q_Personnel<\/span>
2<\/code> *<\/span><\/li>\n- <\/i><\/span> Postal Code + Address<\/strong> q_Address<\/span>
3<\/code> *<\/span><\/li>\n- <\/i><\/span> Telephone Number<\/strong> q_Phone<\/span>
4<\/code> *<\/span><\/li>\n- <\/i><\/span> Contract Email<\/strong> q_Email<\/span>
5<\/code> *<\/span><\/li>\n- <\/i><\/span> Company Size<\/strong> q_Scale<\/span>
6<\/code> *<\/span><\/li>\n- <\/i><\/span> Industry<\/strong> q_Industry<\/span>
7<\/code> *<\/span><\/li>\n- <\/i><\/span> \u25bc Contract Information \u25bc<\/strong> <\/span>
8<\/code> <\/li>\n- <\/i><\/span> Contract Drafting<\/strong> q_Create<\/span>
9<\/code> *<\/span><\/li>\n- <\/i><\/span> Contract Type<\/strong> q_Type<\/span>
10<\/code> *<\/span><\/li>\n- <\/i><\/span> Supervisor Approval<\/strong> q_Supervisor<\/span>
11<\/code> *<\/span><\/li>\n- <\/i><\/span> Legal Approval<\/strong> q_Legal<\/span>
13<\/code> *<\/span><\/li>\n- <\/i><\/span> Contract Overview<\/strong> q_Overview<\/span>
12<\/code> *<\/span><\/li>\n- <\/i><\/span> Contract File<\/strong> q_Files<\/span>
14<\/code> *<\/span><\/li>\n- <\/i><\/span> Electronic or Postal Signing, and which one will be the starting point<\/strong> q_SignType<\/span>
21<\/code> *<\/span><\/li>\n- <\/i><\/span> Electronic Contract Counterpart<\/strong> q_SignUser<\/span>
22<\/code> - This field stores the person in charge when handling electronic contracts (your company\/other party).<\/li><\/ul><\/li>\n
- <\/i><\/span> Electronic Contract Envelope Name<\/strong> q_EnvelopeName<\/span>
27<\/code> - The envelope name is stored when handling electronic contracts (in-house).<\/li><\/ul><\/li>\n
- <\/i><\/span> Electronic Contract Document Name<\/strong> q_DocumentName<\/span>
28<\/code>