{"id":164341,"date":"2024-08-08T17:07:09","date_gmt":"2024-08-08T08:07:09","guid":{"rendered":"https:\/\/support.questetra.com\/?p=164341"},"modified":"2026-06-01T11:27:44","modified_gmt":"2026-06-01T02:27:44","slug":"taking-out-management-for-privacy-data-20220420","status":"publish","type":"post","link":"https:\/\/support.questetra.com\/en\/templates\/taking-out-management-for-privacy-data-20220420\/","title":{"rendered":"Personal Information Transfer App"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#0b6305;border-radius:10px;max-width:none\"><div class=\"su-box-title\" style=\"background-color:#3E9638;color:#ffffff;border-top-left-radius:8px;border-top-right-radius:8px\">Personal Information Transfer App 20220420<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:8px;border-bottom-right-radius:8px\">This workflow is for authorizing permission for personal information to be taken out of the system. Authorization is automatically recorded in the control ledger (G sheet). When a return check is performed, the work result is automatically updated.<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-2\" data-anchor=\"swimlane\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Worker (#of Swimlane: 3)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<ul class=\"wp-block-list fa-ul\">\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fas fa-user fa-lg\" style=\"color:#333333;\"><\/i><\/span><\/span> <strong>Employee<\/strong> <\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fas fa-user fa-lg\" style=\"color:#333333;\"><\/i><\/span><\/span> <strong>Group Leader<\/strong> <\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fas fa-user fa-lg\" style=\"color:#333333;\"><\/i><\/span><\/span> <strong>General Affairs Department<\/strong> <\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-2\" data-anchor=\"nodes\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Business Flow (Complexity of Workflow: 15)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<ul class=\"wp-block-list fa-ul\">\n<li><strong>1. Application<\/strong>\n<ul class=\"wp-block-list\">\n<li>An employee applies to take out personal information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">14<\/span><\/span><\/span> <strong>1x. Resubmission<\/strong> <\/li>\n\n\n\n<li><strong>2. Approval<\/strong>\n<ul class=\"wp-block-list\">\n<li>The applicant&#8217;s department head will approve the application.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>3. Return report<\/strong>\n<ul class=\"wp-block-list\">\n<li>The applicant reports the return of their personal information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>4. Return confirmation<\/strong>\n<ul class=\"wp-block-list\">\n<li>A staff member from the General Affairs Department will record the confirmation of the return of the personal information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x0. Set Title<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform will set the subject.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x1. Status: Transfering<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform updates the status of the extracted information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x2. Transfer record<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform records the application details in a Google sheet.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x3. Status: Returning<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform updates the status of the extracted information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x4. Return record<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform records the return status in a Google sheet.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><\/span><\/span><strong>x5. Status: Returned<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform updates the status of the extracted information.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>x6. Return record<\/strong>\n<ul class=\"wp-block-list\">\n<li>The workflow platform records the return confirmation results in a Google sheet.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-2 su-spoiler-closed\" data-anchor=\"diagram\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Workflow Diagram (click to open)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/08\/taking-out-management-for-privacy-data-20220420-diagram-en.png?ssl=1\" alt=\"\" class=\"wp-image-98238\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>BPMN Icons\n<ul class=\"wp-block-list\">\n<li>Start Event<\/li>\n\n\n\n<li>End Event<\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/timer-intermediate-event\/\">Timer Intermediate Event<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/human-task\/\" target=\"_blank\" rel=\"noreferrer noopener\">Human Task<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-data-assignment\/\">Update Data<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/googlesheets-appendcells\/\">Google Sheets: Append New Row<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-google-sheets-row-update\/\">Google Sheets: Update Row<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-2\" data-anchor=\"nodes\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Business App Variables (#of Data Item: 16)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<ul class=\"wp-block-list fa-ul\">\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>\u25c6 Application Contents<\/strong> <span style=\"font-style:italic; color:#009900\"><\/span> <code>13<\/code> <\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span><strong>Document Name<\/strong><span style=\"font-style:italic; color:#009900\">q_document_name<\/span><code>0<\/code>\n<ul class=\"wp-block-list\">\n<li>The document name of the personal information to be taken out is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Select Box)\"><\/i><\/span><strong>Transferring Staff<\/strong><span style=\"font-style:italic; color:#009900\">q_take_out_staff<\/span><code>2<\/code><span style=\"color:#990000;\">*<\/span>\n<ul class=\"wp-block-list\">\n<li>This stores the person who has provided personal information.<\/li>\n\n\n\n<li> <span style=\"color:#9DCCE0;\">${processInstance.initQuserId}<\/span><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-calendar-alt fa-lg\" style=\"color:#5FB404;\" title=\"Date (Y\/M\/D)\"><\/i><\/span><strong>Transfer Date<\/strong><span style=\"font-style:italic; color:#009900\">q_take_out_date<\/span><code>1<\/code><span style=\"color:#990000;\">*<\/span>\n<ul class=\"wp-block-list\">\n<li>The date on which personal information was taken out is stored.<\/li>\n\n\n\n<li> <span style=\"color:#9DCCE0;\">processInstanceStartDatetime<\/span><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-calendar-alt fa-lg\" style=\"color:#5FB404;\" title=\"Date (Y\/M\/D)\"><\/i><\/span><strong>Scheduled Return Date<\/strong><span style=\"font-style:italic; color:#009900\">q_scheduled_return_date<\/span><code>4<\/code><span style=\"color:#990000;\">*<\/span>\n<ul class=\"wp-block-list\">\n<li>The expected return date of the personal information taken out is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>\u25c6 Spacer\uff081\/2\uff09<\/strong> <span style=\"font-style:italic; color:#009900\"><\/span> <code>14<\/code> <\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span><strong>Reason for Taking Out<\/strong><span style=\"font-style:italic; color:#009900\">q_take_out_reason<\/span><code>7<\/code>\n<ul class=\"wp-block-list\">\n<li>The reason for withdrawal is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span><strong>Remarks<\/strong><span style=\"font-style:italic; color:#009900\">q_note<\/span><code>8<\/code>\n<ul class=\"wp-block-list\">\n<li>This stores important points to note when taking out or returning items.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>\u25c6 Return Record<\/strong> <span style=\"font-style:italic; color:#009900\"><\/span> <code>15<\/code> <\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-calendar-alt fa-lg\" style=\"color:#5FB404;\" title=\"Date (Y\/M\/D)\"><\/i><\/span><strong>Return Date<\/strong><span style=\"font-style:italic; color:#009900\">q_return_date<\/span><code>5<\/code><span style=\"color:#990000;\">*<\/span>\n<ul class=\"wp-block-list\">\n<li>The return date of the personal information taken out is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-calendar-alt fa-lg\" style=\"color:#5FB404;\" title=\"Date (Y\/M\/D)\"><\/i><\/span> <strong>Return Confirmation Date<\/strong> <span style=\"font-style:italic; color:#009900\">q_return_check_date<\/span> <code>11<\/code> <span style=\"color:#990000;\">*<\/span><\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-comments fa-lg\" style=\"color:#045FB4;\" title=\"Discussion\"><\/i><\/span><strong>Communication<\/strong><span style=\"font-style:italic; color:#009900\">q_communication<\/span><code>10<\/code>\n<ul class=\"wp-block-list\">\n<li>The communication results at the time of application and approval are stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Select Box)\"><\/i><\/span><strong>Approver<\/strong><span style=\"font-style:italic; color:#009900\">q_authorizer<\/span><code>3<\/code>\n<ul class=\"wp-block-list\">\n<li>The staff member who approves the take-out is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Select Box)\"><\/i><\/span><strong>Return Confirmation Staff<\/strong><span style=\"font-style:italic; color:#009900\">q_checker<\/span><code>6<\/code>\n<ul class=\"wp-block-list\">\n<li>The staff member who will confirm the return is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-list-alt fa-lg\" style=\"color:#AEB404;\" title=\"Select (Radio Button)\"><\/i><\/span><strong>Status<\/strong><span style=\"font-style:italic; color:#009900\">q_status<\/span><code>9<\/code>\n<ul class=\"wp-block-list\">\n<li>The status from transfer to return is stored.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span><strong>Record Line Number (G Sheet)<\/strong><span style=\"font-style:italic; color:#009900\">q_row_number<\/span><code>12<\/code>\n<ul class=\"wp-block-list\">\n<li>The row number of the Google sheet where the application was recorded is stored.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n\n<p class=\"has-text-align-right has-small-font-size wp-block-paragraph\"><i class=\"fal fa-graduation-cap\"><\/i> <span style=\"font-style:italic; color:#009900\">Field Name<\/span>, <code>num<\/code>, <span style=\"color:#9DCCE0;\">Initial Value<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-cloud-download-alt\"><\/i> Download<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/qbpms-app-archive.s3.ap-northeast-1.amazonaws.com\/online-demo-en-backup\/m160-Personal_Information_Transfer_App.qar\">Personal_Information_Transfer_App.qar<\/a> (Latest)<\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/uc?id=1-sEuZDWuJhd9T8Lmphf8w8FMsz5wsrU1&amp;export=download\" target=\"_blank\" rel=\"noreferrer noopener\">taking-out-management-for-privacy-data-20220420-en.qar<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/drive.google.com\/uc?id=11ptUvNLJ9S_RGx-ne3bK4MkYxuQvHgDx&amp;export=download\" target=\"_blank\" rel=\"noreferrer noopener\">taking-out-management-for-privacy-data-20220420-en.xml.csv<\/a> (for Importing Data Item Definitions)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-right has-small-font-size wp-block-paragraph\"><i class=\"fal fa-info-circle\"><\/i> This archive contains the BPMN icons that are not available in the Basic edition.<\/p>\n\n\n<div class=\"su-divider su-divider-style-dashed\" style=\"margin:30px 0;border-width:8px;border-color:#009900\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-lightbulb-exclamation\"><\/i> Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You need to associate the Swimlane settings according to your organizational structure upon import<\/li>\n\n\n\n<li>Retention due to &#8220;Scheduled Return Date&#8221; (Timer Intermediate Event)\n<ul class=\"wp-block-list\">\n<li>The &#8220;3. Return report&#8221; Step will not proceed until the &#8220;Scheduled Return Date&#8221; specified in the &#8220;1. Application&#8221; Step.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>&#8220;x2. Transfer record&#8221;\n<ul class=\"wp-block-list\">\n<li>Add a row to the Google Sheet and store the application information (including the status).<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>&#8220;x4. Return record&#8221; and &#8220;x6. Return record&#8221; automatic processing steps\n<ul class=\"wp-block-list\">\n<li>Updates the &#8220;Status&#8221; column (column I) of the Google Sheet\n<ul class=\"wp-block-list\">\n<li>&#8220;x4. Return record&#8221;: &#8220;Returning&#8221;, &#8220;x6. Return record&#8221;: &#8220;Returned&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-images\"><\/i> Capture<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2024\/08\/taking-out-management-for-privacy-data-20220420-img1-en.png?ssl=1\" alt=\"\" class=\"wp-image-120940\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-balance-scale\"><\/i> See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360052780932-Settings-Required-When-Importing-an-Archive?_ga=2.129774152.559900345.1723089328-1364158139.1706500582&amp;_gl=1%2A18shdxs%2A_ga%2AMTM2NDE1ODEzOS4xNzA2NTAwNTgy%2A_ga_9BFBCV3L69%2AMTcyMzEwMDY3Ny4zMzkuMC4xNzIzMTAwNjc3LjYwLjAuMA..\" target=\"_blank\" rel=\"noreferrer noopener\">Settings Required When Importing an Archive<\/a><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-questetra-support wp-block-embed-questetra-support\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"jaBOetFFrp\"><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/googlesheets-appendcells\/\">Google \u30b9\u30d7\u30ec\u30c3\u30c9\u30b7\u30fc\u30c8: \u884c\u8ffd\u52a0<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"\u201cGoogle \u30b9\u30d7\u30ec\u30c3\u30c9\u30b7\u30fc\u30c8: \u884c\u8ffd\u52a0\u201d \u2014 Questetra Support\" src=\"https:\/\/support.questetra.com\/ja\/bpmn-icons\/googlesheets-appendcells\/embed\/#?secret=sCfAFUCDpY#?secret=jaBOetFFrp\" data-secret=\"jaBOetFFrp\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-questetra-support wp-block-embed-questetra-support\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"yPAzPQF3Eg\"><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-google-sheets-row-update\/\">Google \u30b9\u30d7\u30ec\u30c3\u30c9\u30b7\u30fc\u30c8: \u884c\u66f4\u65b0<\/a><\/blockquote><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"\u201cGoogle \u30b9\u30d7\u30ec\u30c3\u30c9\u30b7\u30fc\u30c8: \u884c\u66f4\u65b0\u201d \u2014 Questetra Support\" src=\"https:\/\/support.questetra.com\/ja\/bpmn-icons\/service-task-google-sheets-row-update\/embed\/#?secret=9W7oyL3gk9#?secret=yPAzPQF3Eg\" data-secret=\"yPAzPQF3Eg\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This workflow is for authorizing permission for personal information to be taken out of the system. Authorization is automatically recorded in the control ledger (G sheet). When a return check is performed, the work result is automatically updated.<\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_uag_custom_page_level_css":"","advanced_seo_description":"","jetpack_seo_html_title":"","jetpack_seo_noindex":false,"jetpack_seo_schema_type":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_wpcom_ai_launchpad_first_post":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"jetpack_post_was_ever_published":false},"categories":[156],"tags":[396,3162,321],"faq_section":[],"class_list":["post-164341","post","type-post","status-publish","format-standard","hentry","category-templates","tag-google-sheets-api-v4","tag-google-workspace","tag-information-control"],"jetpack_publicize_connections":[],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"newspack-article-block-landscape-large":false,"newspack-article-block-portrait-large":false,"newspack-article-block-square-large":false,"newspack-article-block-landscape-medium":false,"newspack-article-block-portrait-medium":false,"newspack-article-block-square-medium":false,"newspack-article-block-landscape-intermediate":false,"newspack-article-block-portrait-intermediate":false,"newspack-article-block-square-intermediate":false,"newspack-article-block-landscape-small":false,"newspack-article-block-portrait-small":false,"newspack-article-block-square-small":false,"newspack-article-block-landscape-tiny":false,"newspack-article-block-portrait-tiny":false,"newspack-article-block-square-tiny":false,"newspack-article-block-uncropped":false},"uagb_author_info":{"display_name":"furuzo","author_link":"https:\/\/support.questetra.com\/en\/author\/furuzo\/"},"uagb_comment_info":0,"uagb_excerpt":"This workflow is for authorizing permission for personal information to be taken out of the system. Authorization is automatically recorded in the control ledger (G sheet). When a return check is performed, the work result is automatically updated.","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p9DiIh-GKF","jetpack-related-posts":[{"id":75437,"url":"https:\/\/support.questetra.com\/en\/templates\/catalogue-request-correspondence-flow-20160530\/","url_meta":{"origin":164341,"position":0},"title":"Catalogue Request Correspondence Flow","author":"Hirotaka NISHI","date":"2020-12-22","format":false,"excerpt":"Accepts information request via the Web form, and registers customer information after sending the catalogue. After checking the contents of the web form entry at the Step of [Confirmation \/ Judgement], a Cover Sheet PDF is automatically generated. Also, the customer information is registered in the database (kintone) after the\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/03\/eye-catch-catalogue-request-correspondence-flow-20160530-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/03\/eye-catch-catalogue-request-correspondence-flow-20160530-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/03\/eye-catch-catalogue-request-correspondence-flow-20160530-209-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/03\/eye-catch-catalogue-request-correspondence-flow-20160530-209-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/03\/eye-catch-catalogue-request-correspondence-flow-20160530-209-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":78910,"url":"https:\/\/support.questetra.com\/en\/templates\/employee-information-acceptance-20160208\/","url_meta":{"origin":164341,"position":1},"title":"Employee Information Acceptance","author":"Hirotaka NISHI","date":"2021-01-05","format":false,"excerpt":"Manages additions\/updates in employee information and updates employee masters as needed. The data entered in the Step of [1. Addition \/ Updating of Employee's Information] is passed to the Human Resources Department after approval by the supervisor. If the employee master needs to be updated, the current master is retrieved,\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-employee-information-acceptance-20160208-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-employee-information-acceptance-20160208-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-employee-information-acceptance-20160208-209-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-employee-information-acceptance-20160208-209-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-employee-information-acceptance-20160208-209-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":77746,"url":"https:\/\/support.questetra.com\/en\/templates\/expense-record-flow-20161121\/","url_meta":{"origin":164341,"position":2},"title":"Expense Record Flow","author":"Hirotaka NISHI","date":"2021-03-01","format":false,"excerpt":"Reports and records expenses after approval\/correction. The Process for all employees is automatically started at the beginning of every month. The employee holds the [1. Report] Task until the closing date and inputs the expenses and payments on behalf of during that term. At the [3. Confirmation\/Adjustment] Step, the accounting\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":78401,"url":"https:\/\/support.questetra.com\/en\/templates\/subcontracting-flow-20120717\/","url_meta":{"origin":164341,"position":3},"title":"Subcontracting Flow","author":"Hirotaka NISHI","date":"2021-03-01","format":false,"excerpt":"A flow for concluding a contract with a subcontractor. After entrustment information is registered at the Step of [1. Register Range of Commissioning and Target Outsourcer], the Process is split into drafting a contract in the General Affairs Department and confirmation of past transaction records in the Accounting Department. If\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-subcontracting-flow-20120717-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-subcontracting-flow-20120717-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-subcontracting-flow-20120717-220-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-subcontracting-flow-20120717-220-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-subcontracting-flow-20120717-220-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":79860,"url":"https:\/\/support.questetra.com\/en\/templates\/common-password-request-20160725\/","url_meta":{"origin":164341,"position":4},"title":"Common Password Request","author":"Hirotaka NISHI","date":"2021-01-05","format":false,"excerpt":"Manage common passwords. Passwords are recorded in Google Sheets and retrieved\/updated via the API. The password user requests disclosure at the Step of [1. Password Request]. When the administrator approves, the password is automatically acquired and disclosed at the Step of [3. Password confirmation]. After confirmation, the password recorded in\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-common-password-request-20160725-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-common-password-request-20160725-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-common-password-request-20160725-209-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-common-password-request-20160725-209-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/eye-catch-common-password-request-20160725-209-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":78378,"url":"https:\/\/support.questetra.com\/en\/templates\/invoice-issuance-sampling-check-20160425\/","url_meta":{"origin":164341,"position":5},"title":"Invoice Issuance-Sampling Check","author":"Hirotaka NISHI","date":"2020-12-29","format":false,"excerpt":"Calculates the daily prorated amount and generates an invoice PDF. Based on the information entered in the Step of [1. Enter Number of Days Used], the daily prorated amount is calculated and an invoice PDF file is automatically generated. Although the generated invoice PDF can be checked at the Step\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-invoice-issuance-sampling-check-20160425-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-invoice-issuance-sampling-check-20160425-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-invoice-issuance-sampling-check-20160425-209-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-invoice-issuance-sampling-check-20160425-209-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/08\/eye-catch-invoice-issuance-sampling-check-20160425-209-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]}],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/posts\/164341","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/comments?post=164341"}],"version-history":[{"count":9,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/posts\/164341\/revisions"}],"predecessor-version":[{"id":185444,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/posts\/164341\/revisions\/185444"}],"wp:attachment":[{"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/media?parent=164341"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/categories?post=164341"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/tags?post=164341"},{"taxonomy":"faq_section","embeddable":true,"href":"https:\/\/support.questetra.com\/en\/wp-json\/wp\/v2\/faq_section?post=164341"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}