{"id":77695,"date":"2022-01-17T15:13:00","date_gmt":"2022-01-17T06:13:00","guid":{"rendered":"https:\/\/support.questetra.com\/developer-blog\/approval-flow-budget-control-20160920\/"},"modified":"2022-01-24T17:13:53","modified_gmt":"2022-01-24T08:13:53","slug":"approval-flow-budget-control-20160920","status":"publish","type":"post","link":"https:\/\/support.questetra.com\/en\/templates\/approval-flow-budget-control-20160920\/","title":{"rendered":"Approval Flow-Budget Control"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><div class=\"su-box su-box-style-soft\" id=\"\" style=\"border-color:#44bbbb;border-radius:0px;max-width:none\"><div class=\"su-box-title\" style=\"background-color:#77eeee;color:#000000;border-top-left-radius:0px;border-top-right-radius:0px\">Approval Flow-Budget Control<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:0px;border-bottom-right-radius:0px\">A proposal approval flow that automatically records the approved expenditure amount in a Google Sheet. When a new Issue is entered at the [1. Submit plan draft] Step, the total expenditure so far is calculated automatically referring to the Budget Consumption Log (Google sheet). At the [2. Decision] Step the approver can make their decision after checking the budget status. The amount approved is automatically added to the Budget Consumption Log.<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1\" data-anchor=\"nodes\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>BPMN Nodes<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<ul class=\"fa-ul wp-block-list\"><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">1<\/span><\/span><\/span> <strong>1. Submit plan draft<\/strong> Applicant drafts a proposal<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">4<\/span><\/span><\/span> <strong>1x. Rework<\/strong> The applicant corrects the draft and resubmits, or withdraws<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">3<\/span><\/span><\/span> <strong>2. Approve<\/strong> The applicant&#8217;s boss approves the draft or returns any deficiencies.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">14<\/span><\/span><\/span> <strong>3. Approve<\/strong> If the external payment is 10 thousand or more, an officer approves. Not handled for 24 hours automatically proceed to x8.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">29<\/span><\/span><\/span> <strong>x1. Cumulative total reference<\/strong> The system retrieves the value of the price column in the spreadsheet and sets the sum in the Data Item.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">5<\/span><\/span><\/span> <strong>x2. Recording of Withdrawal<\/strong> The system overwrites the &#8220;Status (Select-type)&#8221; Data Item to display &#8220;Withdrawn&#8221;<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">8<\/span><\/span><\/span> <strong>x3a. Recording of Approval<\/strong> The system overwrites the &#8220;Status (Select-type)&#8221; Data Item to display &#8220;Approved&#8221;<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">17<\/span><\/span><\/span> <strong>x3b. Recording of Approval<\/strong> The system overwrites the &#8220;Status (Select-type)&#8221; Data Item to display &#8220;Approved&#8221;<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">9<\/span><\/span><\/span> <strong>x4a. PDF generation<\/strong> The system inserts the values of the specified Data Items into the Base PDF and generates a PDF file.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">18<\/span><\/span><\/span> <strong>x4b. PDF generation<\/strong> The system inserts the values of the specified Data Items into the Base PDF and generates a PDF file.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">26<\/span><\/span><\/span> <strong>x5a. TSV generation<\/strong> The system processes the values of chosen Data Items into TSV format data and sets it in the specified  Data Item.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">2<\/span><\/span><\/span> <strong>x5b. TSV generation<\/strong> The system processes the values of chosen Data Items into TSV format data and sets it in the specified  Data Item.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">32<\/span><\/span><\/span> <strong>x6a. Google Sheet append<\/strong> The system appends the value of the specified Data Item to the specified Google Sheets.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">33<\/span><\/span><\/span> <strong>x6b. Google Sheet append<\/strong> The system appends the value of the specified Data Item to the specified Google Sheets.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">12<\/span><\/span><\/span> <strong>x7. Approval limit set<\/strong> The system adds 24 hours to the time when the process arrives and sets that value in the data item.<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">21<\/span><\/span><\/span> <strong>x8. Recording of Disapproval by Officer<\/strong> The system overwrites the &#8220;Status (Select-type)&#8221; Data Item to display &#8220;Disapproved by Officer&#8221;<\/li><li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">24<\/span><\/span><\/span> <strong>x9. Recording of Automatic approval time<\/strong> The system catches the time when the process arriving this step and sets it in the data item.<\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1 su-spoiler-closed\" data-anchor=\"diagram\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Workflow Diagram (click to open)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"573\" data-attachment-id=\"102410\" data-permalink=\"https:\/\/support.questetra.com\/en\/templates\/approval-flow-budget-control-20160920\/attachment\/approval-flow-budget-control-20160920-220-en\/\" data-orig-file=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?fit=1391%2C778&amp;ssl=1\" data-orig-size=\"1391,778\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"approval-flow-budget-control-20160920-220-en\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?fit=1024%2C573&amp;ssl=1\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en-1024x573.png?resize=1024%2C573&#038;ssl=1\" alt=\"\" class=\"wp-image-102410\" srcset=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?resize=1024%2C573&amp;ssl=1 1024w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?resize=563%2C315&amp;ssl=1 563w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?resize=768%2C430&amp;ssl=1 768w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/approval-flow-budget-control-20160920-220-en.png?w=1391&amp;ssl=1 1391w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>BPMN Icons<ul><li>Start Event<\/li><li>End Event<\/li><li>Join Gateway<\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/exclusive-gateway\/\" target=\"_blank\">XOR Gateway<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/throwing-message-intermediate-event-email\/\" target=\"_blank\">Throwing Message Intermediate Event (email)<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/timer-intermediate-event-boundary-type\/\" target=\"_blank\">Timer Intermediate Event (Boundary Type)<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/human-task\/\" target=\"_blank\">Human Task<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-data-assignment\/\" target=\"_blank\">Update Data<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-pdf-generation\/\" target=\"_blank\">Generate PDF File<\/a><\/li><\/ul><ul><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/addons\/google-sheets-valueranges-sum-2021\/\" target=\"_blank\">Google Sheets: ValueRanges, Sum<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/support.questetra.com\/en\/addons\/google-sheets-sheet-append-tsv\/\" target=\"_blank\">Google Sheets: Sheet, Append TSV<\/a><\/li><\/ul><\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1 su-spoiler-closed\" data-anchor=\"vars\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Variables (click to open)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<ul class=\"fa-ul\">\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Application =<\/strong> <span style=\"font-style:italic;\"> 0<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-sitemap fa-lg\" style=\"color:#04B4AE;\" title=\"Organization\"><\/i><\/span> <strong>Affiliation of Drafter<\/strong> <span style=\"font-style:italic;\">q_Affiliation 1<\/span>:  <span style=\"color:#9DCCE0;\">processInstanceInitQgroupId<\/span><\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Search Select Box)\"><\/i><\/span> <strong>Drafter<\/strong> <span style=\"font-style:italic;\">q_Drafter 2<\/span>:  <span style=\"color:#9DCCE0;\">${processInstance.initQuserId}<\/span><\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-clock fa-lg\" style=\"color:#5FB404;\" title=\"Datetime\"><\/i><\/span> <strong>Date and Time of Submission<\/strong> <span style=\"font-style:italic;\">q_Submission 3<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span> <strong>Contents and Reason of the Plan<\/strong> <span style=\"font-style:italic;\">q_Contents 4<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-copy fa-lg\" style=\"color:#04B404;\" title=\"File\"><\/i><\/span> <strong>Attachment<\/strong> <span style=\"font-style:italic;\">q_Attachment 5<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-percent fa-lg\" style=\"color:#B45F04;\" title=\"Numeric\"><\/i><\/span> <strong>External Payment<\/strong> <span style=\"font-style:italic;\">q_Payment 6<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-percent fa-lg\" style=\"color:#B45F04;\" title=\"Numeric\"><\/i><\/span> <strong>Internal Man-hours<\/strong> <span style=\"font-style:italic;\">q_Hours 7<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-list-alt fa-lg\" style=\"color:#AEB404;\" title=\"Select (Radio Button)\"><\/i><\/span> <strong>Budget Classification<\/strong> <span style=\"font-style:italic;\">q_Budget 8<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Remarks for Budget Classification<\/strong> <span style=\"font-style:italic;\">q_Remarks 9<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Budget Management =<\/strong> <span style=\"font-style:italic;\"> 22<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-list-alt fa-lg\" style=\"color:#AEB404;\" title=\"Select (Radio Button)\"><\/i><\/span> <strong>Logs to Reference<\/strong> <span style=\"font-style:italic;\">q_Reference 23<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-percent fa-lg\" style=\"color:#B45F04;\" title=\"Numeric\"><\/i><\/span> <strong>External payments consumed so far<\/strong> <span style=\"font-style:italic;\">q_Total 24<\/span>: Automatically set at x1<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>(TSV for record)<\/strong> <span style=\"font-style:italic;\">q_TSV 26<\/span>: Automatically set at x5<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Approval =<\/strong> <span style=\"font-style:italic;\"> 10<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Select Box)\"><\/i><\/span> <strong>Approved by:(Superior)<\/strong> <span style=\"font-style:italic;\">q_Superior 11<\/span>: Automatically set at &#8216;2. Approve&#8217;<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-clock fa-lg\" style=\"color:#5FB404;\" title=\"Datetime\"><\/i><\/span> <strong>Date and Time of Approval (Superior)<\/strong> <span style=\"font-style:italic;\">q_Approval 12<\/span>: Automatically set at &#8216;2. Approve&#8217;<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-clock fa-lg\" style=\"color:#5FB404;\" title=\"Datetime\"><\/i><\/span> <strong>Approval limit<\/strong> <span style=\"font-style:italic;\">q_Limit 13<\/span>: Automatically set at x7<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-user fa-lg\" style=\"color:#04B45F;\" title=\"User (Select Box)\"><\/i><\/span> <strong>Approved by:(Officer)<\/strong> <span style=\"font-style:italic;\">q_Officer 14<\/span>: Automatically set at &#8216;3. Approve&#8217;<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-clock fa-lg\" style=\"color:#5FB404;\" title=\"Datetime\"><\/i><\/span> <strong>Date and Time of Decision (Officer)<\/strong> <span style=\"font-style:italic;\">q_Decision 15<\/span>: Automatically set at &#8216;3. Approve&#8217; or x9<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Decision =<\/strong> <span style=\"font-style:italic;\"> 16<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-list-alt fa-lg\" style=\"color:#AEB404;\" title=\"Select (Radio Button)\"><\/i><\/span> <strong>Status<\/strong> <span style=\"font-style:italic;\">q_Status 17<\/span>: Automatically overwritten at x2, x3, and x8 <span style=\"color:#9DCCE0;\">1<\/span><\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Name of PDF<\/strong> <span style=\"font-style:italic;\">q_PDF 18<\/span>:  <span style=\"color:#9DCCE0;\">p#{processInstanceId}-r#{processInstanceSequenceNumber}.pdf<\/span><\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-copy fa-lg\" style=\"color:#04B404;\" title=\"File\"><\/i><\/span> <strong>PDF file<\/strong> <span style=\"font-style:italic;\">q_File 19<\/span>: Automatically set at x4<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Internal Communication =<\/strong> <span style=\"font-style:italic;\"> 20<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-comments fa-lg\" style=\"color:#045FB4;\" title=\"Discussion\"><\/i><\/span> <strong>Message \/ Comment<\/strong> <span style=\"font-style:italic;\">q_Message 21<\/span>: <\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-cloud-download-alt\"><\/i> Download<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/drive.google.com\/uc?id=1HrNkVR330UGJZwvUkzUPgBjXJreM6yne&amp;export=download\" target=\"_blank\" rel=\"noreferrer noopener\">approval-flow-budget-control-20160920-236-en.qar<\/a>\n  <ul><li><a href=\"https:\/\/drive.google.com\/uc?id=1lceiN2gPa4qxImSCfMKIcqnBoS87bL2x&amp;export=download\" target=\"_blank\" rel=\"noreferrer noopener\">approval-flow-budget-control-20160920-236-en.csv<\/a> (for Importing Data Item Definitions)<\/li><\/ul>\n<\/li><\/ul>\n\n\n\n<p class=\"has-text-align-right has-small-font-size wp-block-paragraph\"><i class=\"fal fa-info-circle\"><\/i> This archive contains the BPMN icons that are not available in the Basic edition.<\/p>\n\n\n<div class=\"su-divider su-divider-style-dashed\" style=\"margin:30px 0;border-width:8px;border-color:#009900\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-lightbulb-exclamation\"><\/i> Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>You need to associate the Swimlane settings according to your organizational structure upon import<\/li><li>Immediately after importing, a setting error will occur<ul><li>Make the necessary settings in edit mode<\/li><\/ul><\/li><li>Prepare as many spreadsheets as you need on Google Sheets beforehand (e.g. number of Departments)<ul><li>Add Sheets with names that are exactly the same as the Choice IDs set in the Select-type Data Item Budget Classification to each spreadsheet<\/li><li>Set the IDs of the spreadsheet to the Choice IDs of the Select-type Data Item \u2018Logs to Reference\u2019<ul><li>Spreadsheet ID is contained in its URL. https\uff1a\/\/docs.google.com\/spreadsheets\/d\/<em>spreadsheet ID<\/em>\/edit#gid=(sheet ID)<\/li><\/ul><\/li><\/ul><\/li><li>This App uses an automatic step that is different from the add-ons introduced in the &#8220;Scenario&#8221; article, so sheets on Google Sheet will not be added automatically<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-balance-scale\"><\/i> See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Scenario: <a rel=\"noreferrer noopener\" href=\"https:\/\/en.workflow-sample.net\/2016\/09\/planning-approval.html\" target=\"_blank\">Episode 501: You Don&#8217;t Know the Spending of Budget?<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360052780932-Settings-Required-When-Importing-an-Archive\" target=\"_blank\">Settings Required When Importing an Archive<\/a><\/li><li>Manual: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002260571-M227\" target=\"_blank\">M227: Auto Executing Data Binding, Arithmetic Operations<\/a><\/li><li>Manual: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002245612-M228\" target=\"_blank\">M228: Auto Generating a PDF File with Business Data Inserted<\/a><\/li><li>Manual: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002247792-M415-Adding-an-Auto-Step-to-be-Used-in-a-Business-Process-Definition\" target=\"_blank\">M415: Adding an Auto-Step to be Used in a Business Process Definition<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024573911-R2252-OAuth-Token-Getting-Procedure\" target=\"_blank\">R2252: OAuth Token Getting Procedure<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024292572\" target=\"_blank\">R2270: Numeric Output via EL syntax<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024292672\" target=\"_blank\">R2271: Output of Date and Datetime Data via EL syntax<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024292872\" target=\"_blank\">R2272: Output of Strings via EL syntax<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024574091\" target=\"_blank\">R2273: Auto-assignment to Select-type<\/a><\/li><li>Reference: <a rel=\"noreferrer noopener\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024574251\" target=\"_blank\">R2280: Business Data Insertion IDs (PDF)<\/a><\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>A Proposal-approval flow that automatically records the approved spending in a Google Sheet. When a new Issue is entered at the [1. Submit plan draft] Step, the \u201cBudget Consumption Log\u201d (Google sheet) is referred to, and the total expenditure so far is calculated automatically. At the Step of [2. Decision], the approver can make his\/her decision confirming the budget consumption situation. The amount approved is automatically added to the &#8220;budget consumption log&#8221;.<\/p>\n","protected":false},"author":3,"featured_media":102413,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_uag_custom_page_level_css":"","advanced_seo_description":"","jetpack_seo_html_title":"","jetpack_seo_noindex":false,"jetpack_seo_schema_type":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_wpcom_ai_launchpad_first_post":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"{title}\n\n{excerpt}\n\n{url}","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"jetpack_post_was_ever_published":false},"categories":[156],"tags":[501,396,3162,3162],"class_list":["post-77695","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-templates","tag-budget-control","tag-google-sheets-api-v4","tag-google-workspace"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=1200%2C675&ssl=1","uagb_featured_image_src":{"full":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=1200%2C675&ssl=1",1200,675,false],"thumbnail":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=440%2C440&ssl=1",440,440,true],"medium":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=560%2C315&ssl=1",560,315,true],"medium_large":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=768%2C432&ssl=1",768,432,true],"large":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=1024%2C576&ssl=1",1024,576,true],"1536x1536":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=1200%2C675&ssl=1",1200,675,true],"2048x2048":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?fit=1200%2C675&ssl=1",1200,675,true],"newspack-article-block-landscape-large":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=1200%2C675&ssl=1",1200,675,true],"newspack-article-block-portrait-large":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=900%2C675&ssl=1",900,675,true],"newspack-article-block-square-large":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=1200%2C675&ssl=1",1200,675,true],"newspack-article-block-landscape-medium":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=800%2C600&ssl=1",800,600,true],"newspack-article-block-portrait-medium":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=600%2C675&ssl=1",600,675,true],"newspack-article-block-square-medium":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=800%2C675&ssl=1",800,675,true],"newspack-article-block-landscape-intermediate":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=600%2C450&ssl=1",600,450,true],"newspack-article-block-portrait-intermediate":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=450%2C600&ssl=1",450,600,true],"newspack-article-block-square-intermediate":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png?resize=600%2C600&ssl=1",600,600,true],"newspack-article-block-landscape-small":["https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-approval-flow-budget-control-20160920-220-en.png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NISHI","author_link":"https:\/\/support.questetra.com\/en\/author\/nishiquestetra\/"},"uagb_comment_info":0,"uagb_excerpt":"A Proposal-approval flow that automatically records the approved spending in a Google Sheet. When a new Issue is entered at the [1. Submit plan draft] Step, the \u201cBudget Consumption Log\u201d (Google sheet) is referred to, and the total expenditure so far is calculated automatically. At the Step of [2. Decision], the approver can make his\/her&hellip;","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p9DiIh-kd9","jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":154181,"url":"https:\/\/support.questetra.com\/en\/templates\/approval-flow-20211025\/","url_meta":{"origin":77695,"position":0},"title":"Approval Flow","author":"Tsuyoshi Kusaka","date":"2023-11-07","format":false,"excerpt":"This approval flow determines approvers based on an externally managed list. Approver information is obtained from an external list based on the project selected by the applicant and the approvers are determined. This makes it easy to deal with frequent changes in approvers.","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/11\/eyecatch-approval-flow-20211025-2-en.png?fit=960%2C540&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/11\/eyecatch-approval-flow-20211025-2-en.png?fit=960%2C540&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/11\/eyecatch-approval-flow-20211025-2-en.png?fit=960%2C540&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/11\/eyecatch-approval-flow-20211025-2-en.png?fit=960%2C540&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":79916,"url":"https:\/\/support.questetra.com\/en\/templates\/approval-request-flow-20160222\/","url_meta":{"origin":77695,"position":1},"title":"Approval Request Flow","author":"Hirotaka NISHI","date":"2021-03-11","format":false,"excerpt":"Records Processes beginning from the request for approval to the final approval. A director with approval authority can make a record of approval by simply processing the Step of [2x. Request from the Director] without going through the Steps of Submit and Approve. However, even the proposal was from a\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2021\/03\/eye-catch-approval-request-flow-20160222-220-14.2-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2021\/03\/eye-catch-approval-request-flow-20160222-220-14.2-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2021\/03\/eye-catch-approval-request-flow-20160222-220-14.2-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2021\/03\/eye-catch-approval-request-flow-20160222-220-14.2-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2021\/03\/eye-catch-approval-request-flow-20160222-220-14.2-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":77746,"url":"https:\/\/support.questetra.com\/en\/templates\/expense-record-flow-20161121\/","url_meta":{"origin":77695,"position":2},"title":"Expense Record Flow","author":"Hirotaka NISHI","date":"2021-03-01","format":false,"excerpt":"Reports and records expenses after approval\/correction. The Process for all employees is automatically started at the beginning of every month. The employee holds the [1. Report] Task until the closing date and inputs the expenses and payments on behalf of during that term. At the [3. Confirmation\/Adjustment] Step, the accounting\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/eye-catch-expense-record-flow-20161121-220-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":74974,"url":"https:\/\/support.questetra.com\/en\/templates\/decision-making-request-flow-20160314\/","url_meta":{"origin":77695,"position":3},"title":"Decision-making Request Flow","author":"Hirotaka NISHI","date":"2021-01-14","format":false,"excerpt":"Realizes \"proxy approval\" by the deputy manager. That is, requests of less than 1 million yen proceed to [3a. Approval], and the deputy manager will also be able to give approval. Applications for between 1 to 5 million yen will be also accepted after 24 hours. Meanwhile, for applications over\u2026","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/02\/eye-catch-decision-making-request-flow-20160314-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/02\/eye-catch-decision-making-request-flow-20160314-209-en.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/02\/eye-catch-decision-making-request-flow-20160314-209-en.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/02\/eye-catch-decision-making-request-flow-20160314-209-en.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/02\/eye-catch-decision-making-request-flow-20160314-209-en.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":146450,"url":"https:\/\/support.questetra.com\/en\/templates\/approval-request-flow-skip-approval-task\/","url_meta":{"origin":77695,"position":4},"title":"Approval Request Flow (Skip Approval Step)","author":"furuzo","date":"2023-05-25","format":false,"excerpt":"This is an approval process in which the general manager has to approve the application and the executive officer has to make the final decision. However, if the general manager himself applies for the approval, it will proceed to the executive's decision without the approval step.","rel":"","context":"In &quot;Workflow Apps&quot;","block_context":{"text":"Workflow Apps","link":"https:\/\/support.questetra.com\/en\/category\/templates\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/05\/eyecatch-approval-request-flow-skip-approval-task-20221027-en.png?fit=960%2C540&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/05\/eyecatch-approval-request-flow-skip-approval-task-20221027-en.png?fit=960%2C540&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/05\/eyecatch-approval-request-flow-skip-approval-task-20221027-en.png?fit=960%2C540&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2023\/05\/eyecatch-approval-request-flow-skip-approval-task-20221027-en.png?fit=960%2C540&ssl=1&resize=700%2C400 2x"},"classes":[]},{"id":151288,"url":"https:\/\/support.questetra.com\/en\/templates\/decision-making-request-flow-chatgpt-assist-20230817\/","url_meta":{"origin":77695,"position":5},"title":"Approval Flow, ChatGPT Decision Assistance","author":"Peter Glover","date":"2023-09-14","format":false,"excerpt":"The approval app supports decision-making. An item to be approved is automatically presented for each type and purpose, such as purchases, contracts and business entertainment. 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