Expense Record Flow 20161121<\/div>
Reports and records expenses after correction and approval. The Process is automatically started at the beginning of every month for all employees. The employee holds the [1. Report] Task until the closing date and inputs the expenses and reimbursements during that term. At the [3. Confirmation\/Adjustment] Step the accounting staff make corrections such as \u201cPayment by corporate card\u201d, and then it is automatically recorded in a Google Sheet.<\/div><\/div>\n\n\n
<\/span>Worker (#of Swimlane: 3)<\/div>
\n\n\n\n
- <\/i><\/span><\/span> Employee<\/strong> <\/li>
- <\/i><\/span><\/span> Superior<\/strong> <\/li>
- <\/i><\/span><\/span> Accounting<\/strong> <\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n
<\/span>Business Flow (Complexity of Workflow: 17)<\/div>\n\n\n\n- 1. Claim<\/strong>
- An employee enters the details of out-of-pocket expenses each time it is incurred and saves\/suspends. The claim is submitted by completing the Step at the end of the month.<\/li><\/ul><\/li>
- 1x. Correct and resubmit<\/strong>
- The claimant corrects and resubmits.<\/li><\/ul><\/li>
- 1y. Correct<\/strong>
- The claimant corrects and resubmits.<\/li><\/ul><\/li>
- 2. Approve<\/strong>
- The claimant’s boss confirms the content of the expense and returns any deficiencies.<\/li><\/ul><\/li>
- 3. Confirm \/ Adjust<\/strong>
- The person in charge confirms or rejects the claim.<\/li><\/ul><\/li>
- Google Sheets insertion<\/strong>
- The system appends the value of the specified Data Item to the specified Google Sheets.<\/li><\/ul><\/li>
- x1. Duplicate Table<\/strong>
- The system duplicates the input contents in the Expense Details to the Expense Details 2.<\/li><\/ul><\/li>
- x2. Claimer’s Email address<\/strong>
- The system retrieves the claimant’s registered email address and sets it to a String-type Data Item.<\/li><\/ul><\/li>
- x3. Table to TSV<\/strong>
- The system converts the input contents of Expense Details 2 into TSV format data and sets it in the Data Item.<\/li><\/ul><\/li>
- x4. Email address insertion<\/strong>
- The system adds the specified value to the end of each row of the specified TSV data.<\/li><\/ul><\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n<\/span>Workflow Diagram (click to open)<\/div>\n\n\n\n
![\"\"](\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/07\/expense-record-flow-20161121-220-en-989x630.png?resize=989%2C630&ssl=1\")
<\/figure><\/div>\n\n\n\n- BPMN Icons
- Start Event<\/li>
- Timer Start Event<\/a><\/li>
- End Event<\/li>
- Join Gateway<\/li><\/ul>
- Throwing Message Intermediate Event (email)<\/a><\/li>
- Timer Intermediate Event (Boundary Type)<\/a><\/li>
- Human Task<\/a><\/li>
- Table, Duplicate<\/a><\/li>
- Converter: Quser to Email-String<\/a><\/li>
- Converter: Table to TSV-String<\/a><\/li>
- TSV String; Add Static Value to All Lines<\/a><\/li>
- Google Sheets: Sheet, Append TSV<\/a><\/li><\/ul><\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n
- Timer Intermediate Event (Boundary Type)<\/a><\/li>
- BPMN Icons
- The system adds the specified value to the end of each row of the specified TSV data.<\/li><\/ul><\/li><\/ul>\n\n\n<\/div><\/div>\n\n\n
- <\/i><\/span><\/span> Superior<\/strong> <\/li>