{"id":79860,"date":"2021-01-05T17:27:31","date_gmt":"2021-01-05T08:27:31","guid":{"rendered":"https:\/\/support.questetra.com\/developer-blog\/common-password-request-20160725\/"},"modified":"2024-09-18T16:14:07","modified_gmt":"2024-09-18T07:14:07","slug":"common-password-request-20160725","status":"publish","type":"post","link":"https:\/\/support.questetra.com\/en\/templates\/common-password-request-20160725\/","title":{"rendered":"Common Password Request"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><div class=\"su-box su-box-style-soft\" id=\"\" style=\"border-color:#44bbbb;border-radius:0px;max-width:none\"><div class=\"su-box-title\" style=\"background-color:#77eeee;color:#000000;border-top-left-radius:0px;border-top-right-radius:0px\">Common Password Request<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:0px;border-bottom-right-radius:0px\">Manage common passwords. Passwords are recorded in Google Sheets and retrieved\/updated via the API. The password user requests disclosure at the [1. Password Request] Step. When the administrator approves it, the password is automatically acquired and disclosed at the [3. Password confirmation] Step. After confirmation, the password recorded in the Data Item is deleted.<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1\" data-anchor=\"nodes\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>BPMN Nodes<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<ul class=\"wp-block-list fa-ul\">\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">1<\/span><\/span><\/span> <strong>1. Password Request<\/strong> The user inquires for the ID and password of the device to use<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">3<\/span><\/span><\/span> <strong>1x. Respond to rejection<\/strong> The user corrects the contents of the inquiry.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">2<\/span><\/span><\/span> <strong>2. Approval (Password Renewal)<\/strong> The device administrator answers the inquiry. If no answer is given, the password will be automatically notified after 10 minutes. The administrator can also update your password.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">11<\/span><\/span><\/span> <strong>3. Password Confirmation<\/strong> The user confirms the disclosed ID and password.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"far fa-rectangle-landscape fa-lg\" style=\"color:#4a86e8;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">13<\/span><\/span><\/span> <strong>4. Password Renewal<\/strong> The administrator updates the ID and password. If not updating or left for 60 minutes, the Process will end<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">5<\/span><\/span><\/span> <strong>x1. Request generation<\/strong> The system generates an HTTP request to fill in the new ID and password on GoogleSheets.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">8<\/span><\/span><\/span> <strong>x2. URL gen<\/strong> The system generates an HTTP request to get the value of cells in Google Sheet.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">10<\/span><\/span><\/span> <strong>x3. Response handling<\/strong> The system parses the response from the Google API and sets the resulting value in the Data Items.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">12<\/span><\/span><\/span> <strong>x4. Data deletion<\/strong> The system blanks over data items that store confidential information.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">17<\/span><\/span><\/span> <strong>x5. Request generation<\/strong> The system generates an HTTP request to fill in the new ID and password on GoogleSheets.<\/li>\n\n\n\n<li><span class=\"fa-li\"><span class=\"fa-layers fa-fw\"><i class=\"fal fa-rectangle-landscape fa-lg\" style=\"color:#666666;\"><\/i><span class=\"fa-layers-text\" data-fa-transform=\"shrink-8\">19<\/span><\/span><\/span> <strong>x6. Data deletion<\/strong> The system blanks over data items that store confidential information.<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1 su-spoiler-closed\" data-anchor=\"diagram\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Workflow Diagram (click to open)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"284\" data-attachment-id=\"99418\" data-permalink=\"https:\/\/support.questetra.com\/en\/templates\/common-password-request-20160725\/attachment\/common-password-request-20160725-209-en\/\" data-orig-file=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?fit=1502%2C417&amp;ssl=1\" data-orig-size=\"1502,417\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"common-password-request-20160725-209-en\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?fit=1024%2C284&amp;ssl=1\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en-1024x284.png?resize=1024%2C284&#038;ssl=1\" alt=\"\" class=\"wp-image-99418\" srcset=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?resize=1024%2C284&amp;ssl=1 1024w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?resize=600%2C167&amp;ssl=1 600w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?resize=768%2C213&amp;ssl=1 768w, https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2019\/09\/common-password-request-20160725-209-en.png?w=1502&amp;ssl=1 1502w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>BPMN Icons<ul><li>Start Event<\/li><li>End Event<\/li><li>Join Gateway<\/li><\/ul>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/throwing-message-intermediate-event-http\/\" target=\"_blank\" rel=\"noreferrer noopener\">Throwing Message Intermediate Event (HTTP)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/timer-intermediate-event-boundary-type\/\" target=\"_blank\" rel=\"noreferrer noopener\">Timer Intermediate Event (Boundary Type)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/human-task\/\" target=\"_blank\" rel=\"noreferrer noopener\">Human Task<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/script-task\/\" target=\"_blank\" rel=\"noreferrer noopener\">Script Task<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<\/div><\/div>\n\n\n<div class=\"su-spoiler su-spoiler-style-modern-light su-spoiler-icon-plus-square-1 su-spoiler-closed\" data-anchor=\"vars\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Variables (click to open)<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n<ul class=\"fa-ul\">\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Password Request =<\/strong> <span style=\"font-style:italic;\"> 0<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-list-alt fa-lg\" style=\"color:#AEB404;\" title=\"Select (Radio Button)\"><\/i><\/span> <strong>Target system<\/strong> <span style=\"font-style:italic;\">q_System 1<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span> <strong>Reason for Request<\/strong> <span style=\"font-style:italic;\">q_Reason 2<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-comments fa-lg\" style=\"color:#045FB4;\" title=\"Discussion\"><\/i><\/span> <strong>Remarks<\/strong> <span style=\"font-style:italic;\">q_Remarks 3<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Auto-response =<\/strong> <span style=\"font-style:italic;\"> 4<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Log-in ID<\/strong> <span style=\"font-style:italic;\">q_Login_ID 5<\/span>: Automatically set at x3, and overwritten to be blank at x4<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Log-in Password<\/strong> <span style=\"font-style:italic;\">q_Login_Password 6<\/span>: Automatically set at x3, and overwritten to be blank at x4<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-info fa-lg\" style=\"color:#5F04B4;\" title=\"Guide Panel\"><\/i><\/span> <strong>= Password Renewal, etc. =<\/strong> <span style=\"font-style:italic;\"> 7<\/span>: <\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Renewed Log-in ID<\/strong> <span style=\"font-style:italic;\">q_Renewed_ID 8<\/span>: Automatically overwritten to be blank at x4 or x6<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Renewed Password<\/strong> <span style=\"font-style:italic;\">q_Renewed_Password 9<\/span>: Automatically overwritten to be blank at x4 or x6<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>Spreadsheet Id<\/strong> <span style=\"font-style:italic;\">q_Spreadsheet 10<\/span>: <span style=\"color:#9DCCE0;\">1A9G9qXXXXXXTcdBoKcOQXXXXXQukedgFXXXXXTg0TYeU<\/span><\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box single line)\"><\/i><\/span> <strong>(get URL)<\/strong> <span style=\"font-style:italic;\">q_URL 11<\/span>: Automatically set at x2, and overwritten to be blank at x4<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span> <strong>(Request)<\/strong> <span style=\"font-style:italic;\">q_Request 12<\/span>: Automatically set at x1 or x5, and overwritten to be blank at x4 or x6<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span> <strong>(Response)<\/strong> <span style=\"font-style:italic;\">q_Response 13<\/span>: Automatically set at x3, and overwritten to be blank at x4<\/li>\n<li><span class=\"fa-li\"><i class=\"fal fa-font fa-lg\" style=\"color:#B40404;\" title=\"String (Text Box multiple lines)\"><\/i><\/span> <strong>(Communication error)<\/strong> <span style=\"font-style:italic;\">q_Error 14<\/span>: Automatically set at x3<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-cloud-download-alt\"><\/i> Download<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/qbpms-app-archive.s3.ap-northeast-1.amazonaws.com\/online-demo-en-backup\/m145-Common_Password_Request.qar\">Common_Password_Request.qar<\/a> (Latest)<\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/uc?id=1XoH-0QrZSwTcMR5Po1bumBzcb0nSqet5&amp;export=download\" target=\"_blank\" rel=\"noreferrer noopener\">common-password-request-20160725-209-en.qar<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-right has-small-font-size wp-block-paragraph\"><i class=\"fal fa-info-circle\"><\/i> Only available for <span style=\"color:#4a86e8\" class=\"has-inline-color\"><strong>Professional<\/strong><\/span> edition.<\/p>\n\n\n<div class=\"su-divider su-divider-style-dashed\" style=\"margin:30px 0;border-width:8px;border-color:#009900\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-lightbulb-exclamation\"><\/i> Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You need to associate the Swimlane settings according to your organizational structure upon import<\/li>\n\n\n\n<li>Immediately after importing, a setting error will occur\n<ul class=\"wp-block-list\">\n<li>Make the necessary settings in edit mode<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Modify the settings related to Google Sheets set in the Data Item according to your environment\n<ul class=\"wp-block-list\">\n<li>The Initial value in Spreadsheet Id: Part in the URL of the target Google Sheet\n<ul class=\"wp-block-list\">\n<li>https\uff1a\/\/docs.google.com\/spreadsheets\/d\/<span style=\"color:red\">1A9G9qXXXXXXTcdBoKcOQXXXXXQukedgFXXXXXTg0TYeU<\/span>\/edit#gid=0<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Choice ID in Target System: Part in the URL of the target Google Sheet\n<ul class=\"wp-block-list\">\n<li>https\uff1a\/\/docs.google.com\/spreadsheets\/d\/1A9G9qXXXXXXTcdBoKcOQXXXXXQukedgFXXXXXTg0TYeU\/edit#gid=<span style=\"color:red\">1017762745<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Regarding the values output to Google Sheets, please note the following points\n<ul class=\"wp-block-list\">\n<li>The values in column A are to avoid the &#8220;Leap year problem&#8221; in MS-Excel\n<ul class=\"wp-block-list\">\n<li>When exporting the sheet as MS-Excel, please set the format of column A of Excel to the date time<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The date and time in column B is output as UTC<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-wrench\"><\/i> Arrangement Tips<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can increase the number of target systems by adding sheets in Google Sheets and Select-type Data Item &#8220;Target system&#8221; options.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><i class=\"fal fa-balance-scale\"><\/i> See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Scenario: <a href=\"https:\/\/en.workflow-sample.net\/2016\/07\/password-management.html\" target=\"_blank\" rel=\"noreferrer noopener\">Episode 493: Managing Uses of Team Password (Sheets API v4)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360052780932-Settings-Required-When-Importing-an-Archive\" target=\"_blank\" rel=\"noreferrer noopener\">Settings Required When Importing an Archive<\/a><\/li>\n\n\n\n<li>Manual: <a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002245052-M202-Set-the-Deadline-for-Each-Step\" target=\"_blank\" rel=\"noreferrer noopener\">M202: Set the Deadline for Each Step<\/a><\/li>\n\n\n\n<li>Manual: <a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002245572-M225\" target=\"_blank\" rel=\"noreferrer noopener\">M225: Auto Sending of HTTP Requests with Business Data Inserted<\/a><\/li>\n\n\n\n<li>Manual: <a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002260611-M230\" target=\"_blank\" rel=\"noreferrer noopener\">M230: Auto Executing Complicated Data Processing (ECMAScript)<\/a><\/li>\n\n\n\n<li>Reference: <a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024574471-R2300-Java-Classes-available-in-Script-Task\" target=\"_blank\" rel=\"noreferrer noopener\">R2300: Java Classes available in Script Task<\/a><\/li>\n\n\n\n<li>Reference: <a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024574771-R2301-Script-Data-Retrieving-Assignment\" target=\"_blank\" rel=\"noreferrer noopener\">R2301: Script Data Retrieving \/ Updating<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Manage common passwords. Passwords are recorded in Google Sheets and retrieved\/updated via the API. The password user requests disclosure at the Step of [1. Password Request]. When the administrator approves, the password is automatically acquired and disclosed at the Step of [3. Password confirmation]. After confirmation, the password recorded in the Data Item is 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