{"id":83104,"date":"2020-03-11T15:24:10","date_gmt":"2020-03-11T06:24:10","guid":{"rendered":"https:\/\/support.questetra.com\/?p=83104"},"modified":"2026-06-24T10:18:41","modified_gmt":"2026-06-24T01:18:41","slug":"app-shared-add-on","status":"publish","type":"post","link":"https:\/\/support.questetra.com\/en\/system-settings\/app-shared-add-on\/","title":{"rendered":"System Settings &#8211; App-shared Add-on"},"content":{"rendered":"\n<h4 class=\"wp-block-heading has-product-01-background-color has-background\" style=\"margin-top:0;margin-right:0;margin-bottom:0;margin-left:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--20)\"><strong>Overview<\/strong><\/h4>\n\n\n\n<p class=\"has-border-color has-text-color has-link-color wp-elements-843645ba95ff9c9178d7ec61affc5a9c wp-block-paragraph\" style=\"border-color:#b8ffb8;border-width:2px;margin-top:0;margin-right:0;margin-bottom:var(--wp--preset--spacing--50);margin-left:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--20)\">In this screen, three types of dd-on files that can be referred to by multiple Apps are managed. Data that will be reused by a variety of processes can be held here and linked to various Service Tasks and Data Items. This allows the efficient use of data by removing the need for it to be duplicated for each Case that requires it.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>TOC\n<ul class=\"wp-block-list\">\n<li><a href=\"#option\">Master file of Select-type Data Item<\/a><\/li>\n\n\n\n<li><a href=\"#pdf\">PDF form in Generate PDF File<\/a><\/li>\n\n\n\n<li><a href=\"#addon\">Definition of Service Task<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 id=\"options\" class=\"wp-block-heading\">Master file of Select-type Data Item<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-recalc-dims=\"1\" height=\"58\" width=\"1024\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2020\/02\/basic-banner-new-en-1024x58.png?resize=1024%2C58&#038;ssl=1\" alt=\"\" class=\"wp-image-113110\"\/><\/figure>\n\n\n\n<div class=\"wp-block-coblocks-accordion\">\n<div class=\"wp-block-coblocks-accordion-item\"><details open><summary class=\"wp-block-coblocks-accordion-item__title has-background\" style=\"background-color:#e6f0f7\"><strong>Master file of Select-type Data Item<\/strong><\/summary><div class=\"wp-block-coblocks-accordion-item__content\" style=\"border-color:#e6f0f7\">\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons\" style=\"font-size: 20px; color: gray;\">add_box<\/span>  Add\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">folder_open<\/span> File<span style=\"color:#990000;\"> <strong>*<\/strong><\/span> <\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Name<span style=\"color:#990000;\"> <strong>*<\/strong><\/span><\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Note<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-symbols-outlined\" style=\"wght: 500; background-color: #dddddd; font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px; border-color: #dddddd;\">expand_all<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li>Size<\/li>\n\n\n\n<li>SHA-256<\/li>\n\n\n\n<li>Note<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> (Change)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">download_2<\/span> (Download)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px;\">sell<\/span> (Show apps referring to this add-on)<\/li>\n\n\n\n<li> <span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">search<\/span> (Confirm)<\/li>\n\n\n\n<li>Name<\/li>\n\n\n\n<li>Update Time \/ User<\/li>\n\n\n\n<li><span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">close<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/details><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Capture<\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2020\/03\/app-shared-add-on-1-en.jpg?ssl=1\" alt=\"\" style=\"border:10px solid #aaaaaa; padding:5px; margin:5px;\" class=\"wp-image-88101\"><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This is where to register XML format files storing the options that are referred to from the Select-type Data Items installed in each App on the workflow platform<\/li>\n\n\n\n<li>The button icons displayed on each line of the list have the following functions respectively\n<ul class=\"wp-block-list\">\n<li><span class=\"material-symbols-outlined\" style=\"wght: 500; background-color: #dddddd; font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px; border-color: #dddddd;\">expand_all<\/span> : Expands the row to display the list file size, SHA-256 signature and any additional notes<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> <strong>Change<\/strong>: Uploads a new file to replace the existing one<\/li>\n\n\n\n<li><span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">download_2<\/span> <strong>Download<\/strong>: Saves the data to your local drive<\/li>\n\n\n\n<li><span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px;\">sell<\/span> <strong>Show apps referring to this add-on<\/strong>: Displays a list of Apps that contain a Service Task or Data Item that references or links to this data<\/li>\n\n\n\n<li><span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">search<\/span> <strong>Confirm<\/strong>: Displays a table showing the data list held by the file<\/li>\n\n\n\n<li><span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">close<\/span> <strong>Delete<\/strong>: Remove the registered file<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Please check that a file has no Apps referring to it before deleting it\n<ul class=\"wp-block-list\">\n<li>If a file is deleted from this section any Apps that refer to it will cease to function correctly as they will be unable to access the data<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>You can also automatically update\/register the Options XML file using \u201cUpdate Choices\u201d<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a aria-label=\"R3190: Format of Choice XML (opens in a new tab)\" href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360024332132-R3190-Format-of-Choice-XML\" target=\"_blank\" rel=\"noreferrer noopener\">R3190: Format of Choice XML<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002262551-M319-Register-an-Options-XML-file-to-which-the-Process-Model-Definitions-Refer\" target=\"_blank\" rel=\"noopener\">M319: Register an Options-XML file to which the Workflow Apps Refer<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.questetra.com\/en\/data-items\/select-type\/\" target=\"_blank\" rel=\"noreferrer noopener\">Data Item: Select-type<\/a><\/li>\n\n\n\n<li><a aria-label=\"Update Choices (opens in a new tab)\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-choices-update\/\" target=\"_blank\" rel=\"noreferrer noopener\">Update Choices<\/a><\/li>\n\n\n\n<li><a aria-label=\"Utilize Customer Data on Google Sheets as Choices (opens in a new tab)\" href=\"https:\/\/support.questetra.com\/en\/developer-blog\/choices-google-sheets\/\" target=\"_blank\" rel=\"noreferrer noopener\">Utilize Customer Data on Google Sheets as Choices<\/a><\/li>\n\n\n\n<li><a aria-label=\"Google Sheets: Download Choice Data (opens in a new tab)\" href=\"https:\/\/support.questetra.com\/en\/addons\/googlesheets-getidslabels\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Sheets: Download Choice Data<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 id=\"pdf\" class=\"wp-block-heading\">PDF form in Generate PDF File<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-recalc-dims=\"1\" height=\"58\" width=\"1024\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2018\/12\/professional-banner-new-en-1024x58.png?resize=1024%2C58&#038;ssl=1\" alt=\"\" class=\"wp-image-113209\"\/><\/figure>\n\n\n\n<div class=\"wp-block-coblocks-accordion\">\n<div class=\"wp-block-coblocks-accordion-item\"><details open><summary class=\"wp-block-coblocks-accordion-item__title has-background\" style=\"background-color:#e6f0f7\"><strong>PDF form in Generate PDF File<\/strong><\/summary><div class=\"wp-block-coblocks-accordion-item__content\" style=\"border-color:#e6f0f7\">\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons\" style=\"font-size: 20px; color: gray;\">add_box<\/span>  Add\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">folder_open<\/span> File<span style=\"color:#990000;\"> <strong>*<\/strong><\/span> <\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Name<span style=\"color:#990000;\"> <strong>*<\/strong><\/span><\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Note<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-symbols-outlined\" style=\"wght: 500; background-color: #dddddd; font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px; border-color: #dddddd;\">expand_all<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li>Size<\/li>\n\n\n\n<li>SHA-256<\/li>\n\n\n\n<li>Note<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> (Change)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">download_2<\/span> (Download)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px;\">sell<\/span> (Show apps referring to this add-on)<\/li>\n\n\n\n<li>Name<\/li>\n\n\n\n<li>Update Time \/ User<\/li>\n\n\n\n<li><span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">close<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/details><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Capture<\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2020\/03\/app-shared-add-on-2-en.jpg?ssl=1\" alt=\"\" style=\"border:10px solid #aaaaaa; padding:5px; margin:5px;\" class=\"wp-image-88104\"><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Register Base PDF files that are referred to from the Generate PDF File installed in each App on the Workflow platform<\/li>\n\n\n\n<li>The button icons follow the ones in the Choice Master, but <span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">search<\/span> is not available<\/li>\n\n\n\n<li>If a file is deleted from this section any Apps that refer to it will cease to function correctly as they will be unable to access the data<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002247632-M320-Register-a-Template-PDF-to-which-the-Process-Model-Definitions-Refer\" target=\"_blank\" rel=\"noopener\">M320: Register a Template PDF to which the Workflow Apps Refer<\/a><\/li>\n\n\n\n<li><a aria-label=\"Generate PDF File (opens in a new tab)\" href=\"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-pdf-generation\/\" target=\"_blank\" rel=\"noreferrer noopener\">Generate PDF File<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 id=\"addon\" class=\"wp-block-heading\">Definition of Service Task<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-recalc-dims=\"1\" height=\"58\" width=\"1024\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2018\/12\/professional-banner-new-en-1024x58.png?resize=1024%2C58&#038;ssl=1\" alt=\"\" class=\"wp-image-113209\"\/><\/figure>\n\n\n\n<div class=\"wp-block-coblocks-accordion\">\n<div class=\"wp-block-coblocks-accordion-item\"><details open><summary class=\"wp-block-coblocks-accordion-item__title has-background\" style=\"background-color:#e6f0f7\">Definition of Service Task<\/summary><div class=\"wp-block-coblocks-accordion-item__content\" style=\"border-color:#e6f0f7\">\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons\" style=\"font-size: 20px; color: gray;\">add_box<\/span>  Add\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">folder_open<\/span> File<span style=\"color:#990000;\"> <strong>*<\/strong><\/span> <\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Name<span style=\"color:#990000;\"> <strong>*<\/strong><\/span><\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size:14px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> Note<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-symbols-outlined\" style=\"wght: 500; background-color: #dddddd; font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px; border-color: #dddddd;\">expand_all<\/span>\n<ul class=\"wp-block-list\">\n<li><span class=\"material-icons-outlined\" style=\"font-size: large;\">format_list_bulleted<\/span>\n<ul class=\"wp-block-list\">\n<li>Size<\/li>\n\n\n\n<li>SHA-256<\/li>\n\n\n\n<li>Note<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><span class=\"material-icons-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">mode_edit_outline<\/span> (Change)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:16px; border: 1.5px solid; border-radius: 3px;\">download_2<\/span> (Download)<\/li>\n\n\n\n<li> <span class=\"material-symbols-outlined\" style=\"color: white; background-color: gray;font-size:14px; border: 1.5px solid; border-radius: 3px; padding: 1px;\">sell<\/span> (Show apps referring to this add-on)<\/li>\n\n\n\n<li>Name<\/li>\n\n\n\n<li>Update Time \/ User<\/li>\n\n\n\n<li><span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">close<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/details><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Capture<\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/support.questetra.com\/wp-content\/uploads\/2020\/03\/app-shared-add-on-3-en.jpg?ssl=1\" alt=\"\" style=\"border:10px solid #aaaaaa; padding:5px; margin:5px;\" class=\"wp-image-88107\"><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">Notes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>By registering the Service Task definition file (dd-on), new Service Task icons become available in designing each App on the Workflow platform\n<ul class=\"wp-block-list\">\n<li>Add-ons can be downloaded from the page Add Automatic Processing Steps (Addon)<\/li>\n\n\n\n<li>If you have programming skills, you can also create your own definition file<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The button icons follow the ones in the Choice Master, but <span class=\"material-icons\" style=\"color: white; background-color: gray; font-size:16px; border-radius: 3px;\">search<\/span> is not available<\/li>\n\n\n\n<li>If a file is deleted from the \u201cDefinition of service task\u201d section that Service Task will become unavailable in the App Modeler, and any Apps that use it will fail once the token reaches that Step<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-decoration:underline\">See also<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002247792-M415-Adding-an-Auto-Step-to-be-Used-in-a-Business-Process-Definition\" target=\"_blank\" rel=\"noopener\">M415: Adding an Auto-Step to be Used in a Workflow App<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360002247772-M416-Create-your-own-Auto-Step-for-Business-Process-Definitions\" target=\"_blank\" rel=\"noopener\">M416: Create your own Auto-Step for Workflow Apps<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/questetra.zendesk.com\/hc\/en-us\/articles\/360010635012-Add-Automatic-Processing-Process-Addon-\" target=\"_blank\" rel=\"noopener\">Add Automatic Processing Step (Addon)<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Uploaded data can be stored and then referred to by multiple 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Glover","author_link":"https:\/\/support.questetra.com\/en\/author\/petergloverquestetra\/"},"uagb_comment_info":1,"uagb_excerpt":"Uploaded data can be stored and then referred to by multiple Apps.","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p9DiIh-lCo","jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":76407,"url":"https:\/\/support.questetra.com\/en\/bpmn-icons\/service-task-choices-update\/","url_meta":{"origin":83104,"position":0},"title":"Update Choices","author":"Hirotaka NISHI","date":"2022-01-13","format":false,"excerpt":"Registers\/updates the list of choices specified in a Select-type Data Item as both a Choice master (App-shared Add-on) commonly used in the workflow platform, but also an App-specific Choice master (Add-on). 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