2021-12-22 / Workflow Apps / , ,
Seminar Registration 4 20210921
A function has been added to the Seminar Registration 3 App. Customer records will be automatically added to the kintone app after seminar attendees complete the questionnaire.
Worker (#of Swimlane: 1)
  • Seminar Team
Business Flow (Complexity of Workflow: 12)
  • 2 Confirmation of Application Details
    • Confirm the information entered in the seminar application form. Select whether you want to accept the application or not.
  • 11 Seminar Attendance Record
    • After the seminar, the applicant’s Participation or Absence from the seminar is entered.
  • 13 Seminar Survey Form
    • Seminar participants answer the questionnaire about the seminar.
  • 16 add record
    • Seminar applicant information is added to the kintone app. Replace “C3: Domain” and “C5: App ID” with the values for your kintone and the apps created with kintone. (Dummy value is preset)
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 17)
  • [Application Form Explanation 1] 13
    • Explanation displayed on the application form 1. It is assumed that the title of the seminar will be displayed.
  • [Application Form Explanation 2] 14
    • Explanation displayed on the application form 2. It is assumed that the title of the seminar will be displayed.
  • [Survey Form Instructions] 15
    • Description displayed on the survey form.
  • Name q_name 2 *
    • Applicant’s name
  • Company name/affiliation q_company_name 3 *
    • Applicant’s company name/affiliation
  • Email address q_email 4 *
    • Applicant’s email address, to address of Reception email
  • Phone number q_telephone_number 5 *
    • Applicant’s phone number
  • Questions, etc. q_inquiry_etc 6
    • Applicant’s concerning
  • Seminar date q_workshop_date 0
    • [IMPORTANT] Set the initial value of the seminar date in the format of yyyy-MM-dd (2021-10-10 in the case of October 10, 2021).
  • Seminar Attendance Record q_is_participation 10 *
    • Record of whether the applicant participated in the seminar after the seminar. (Participation or absence)
  • Internal communication memo q_memo 7
    • Notes by seminar team members
  • Survey Form Key q_enquete_form_key 1
    • #{#randomString(12)}
  • Question 1: How satisfied are you with the seminar? q_question1 8 *
  • Question 2: Was the duration of the seminar appropriate? q_question2 9 *
  • Question 3: Do you have any questions about our service? q_question3 11 *
  • Question 4: Others (requests, consultations, comments, etc.) q_question4 12
  • kintone record id q_kintone_record_id 16
    • The record ID that is numbered when a record is added to the kintone app is stored.

Field Name, num, Initial Value

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This archive contains the BPMN icons that are not available in the Basic edition.

Notes

  • The explanation displayed at the top of the application form is the content entered in the Description of the Data Items [Application Form Explanation 1] and [Application Form Explanation 2]. (HTML) Similarly, the explanation displayed on the Questionnaire form will be the content entered in [Application Form Explanation 1] and [Survey Form Instructions].
  • The contents (From, subject, body, etc.) of the acceptance email, the reminder email, and the questionnaire response request email are set in [Send Reception Email], [Send Reminder Email], and [Send Survey Request Email] respectively
  • The timing for sending the reminder email is set to 3 days before the event date in the Timer Intermediate Event
  • Please refer to the explanation in the cybozu API document to get the API token required to access the kintone app
  • The kintone API token is to be set in the HTTP Authentication Setting of this App. For details on how to set it up, please refer to the explanation described in the related blog of this App.
  • You can download the template of the kintone app to which you can add records from this App from HERE.

Capture

Settings of items to add records to kintone (concerning communication)
Settings of items to add records to kintone (concerning data to add)
kintone app setting screen

See also

1 thought on “Seminar Registration 4”

  1. Pingback: Add Customer Information to kintone Automatically with No Code – QUESTETRA BPM SUITE

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