Workplace Registration Process

Release date 2024-03-21

Workplace Registration Process 20220426

This workflow allows employees to register their work locations. Employees register their office and telecommute work locations on a daily basis. Employees are automatically grouped (registered to roles) by work location. The role that matches the work location is used for work assignment.

Worker (#of Swimlane: 1)

Employee

Business Flow (Complexity of Workflow: 16)

1 1. Application for work schedule
- Employees apply for work status.
6 Add to designated duty role
- The workflow platform adds the applicant to the specified role.
4 Remove from office work role
- The workflow platform removes the applicant from the office attendance role.
5 Remove from telecommuting role
- The workflow platform removes the applicant from the telecommuting role.
15 Set Title
- The workflow platform automatically sets the subject, etc.
10 Set Title, etc.
- The workflow platform automatically sets the subject, etc.

Workflow Diagram (click to open)

BPMN Icons
- Start Event
- End Event
- Join Gateway
- AND Gateway
- Throwing Message Intermediate Event (email)
- Human Task
- Update Data
- Questetra Role Membership Delete
- Questetra Role Membership Add

Business Process Variables (#of Data Item: 10)

Working Style q_work_style 7 *
- Work type (work at the office/work from home) is stored.
Work Date q_work_date 1
- Stores working days.
- processInstanceStartDatetime
Applicant q_quser 0
- Stores the applicant's name.
- ${processInstance.initQuserId}
Comments q_comment 2
- Stores the applicant's comments regarding work.
◆ System Usage Information 6
Email Address q_email 3
- Stores the applicant's email address.
Attendance Role ID q_office_work_roleid 4
- Stores the role ID of the staff who come to the office.
- 20
Attendance Role ID q_home_work_roleid 5
- Stores the role ID of staff who work from home.
- 21
Work Type Role ID q_work_style_id 8
- Stores the role ID of the work style specified at the time of application.
Log when adding to role q_log_add_quser_to_role 9
- Stores processing logs for adding applicants to specified roles.

Field Name, num, Initial Value

Download

add-work-style-role-20220426-en.qar
- add-work-style-role-20220426-en.xml.csv (for Importing Data Item Definitions)

This archive contains the BPMN icons that are not available in the Basic edition.

Notes

You need to associate the Swimlane settings according to your organizational structure upon import
Auto step [Questetra Role Membership Delete]
- Contents posted on the support website (https://support.questetra.com/addons/questetra-rolemembership-delete/)
- A change has been made so that if the user with the specified email address does not exist in the target role, an error will not occur.
  - When executing “API/UGA/RoleMembership/delete”, status code: “400”,
    Error code: “RoleMembershipDoesNotExists (20021)” is not treated as an error.
Automatic forced termination of the “1. Application for work schedule” step
- The process will be forcibly terminated after 4 hours (240 minutes), assuming a vacation etc.