Seminar Registration 3

workshop-reception-3 20210921

A new feature has been added to the “Seminar Registration 2” application. Seminar participants will now be able to answer questionnaires. After the seminar an email will be sent to the seminar participants requesting them to answer the questionnaire, and they will be able to answer the questionnaire by accessing the URL written in the email. The seminar operator will be able to check the status of the survey responses on a graphical screen.

Operators (Number of Swimlanes: 1)

Seminar Team

Business Flow (Complexity of Workflow: #11)

2 Confirmation of Application Details
- Confirm the information entered in the Seminar Registration Form (application details). Select whether to accept the application or not.
11 Seminar Attendance Record
- After the seminar enter whether the applicant was present or absent at the seminar.
13 Seminar Survey Form
- Seminar participants will answer a questionnaire about the seminar.

Workflow Diagram (click to open)

BPMN Icons
- Start Event
- End Event
- Join Gateway
- Human Task
- Throwing Message Intermediate Event (Email)
- Timer Intermediate Event
- Receive Task (Form)

Business Process Variables (Number of Data Items: 16)

[Application Form Explanation 1] 13
- Explanation 1 displayed on the application form. It is assumed that the title of the seminar will be displayed.
[Application Form Explanation 2] 14
- Explanation 2 displayed on the application form. It is assumed that the title of the seminar will be displayed.
[Survey Form Instructions] 15
- Description displayed on the survey form.
Name q_name 2 *
- Applicant’s name
Company name/affiliation q_company_name 3 *
- Applicant’s company name/affiliation
Email address q_email 4 *
- Applicant’s email address. The address of the acceptance email.
Phone number q_telephone_number 5 *
- Applicant’s phone number
Questions, etc. q_inquiry_etc 6
- Questions from applicants, etc.
Seminar Date q_workshop_date 0
- ＜Important! ＞Set the initial value of the date of the seminar in the format yyyy-MM-dd (2021-10-10 for October 10, 2021).
Seminar Attendance Record q_is_participation 10 *
- Whether the applicant attended the seminar or not.
Internal communication memo q_memo 7
- Notes by seminar team members
Survey Form Key q_enquete_form_key 1
- #{#randomString(12)}
Question 1: How satisfied are you with the seminar? q_question1 8 *
Question 2: Was the duration of the seminar appropriate? q_question2 9 *
Question 3: Do you have any questions about our service? q_question3 11 *
Question 4: Others (requests, consultations, comments, etc.) q_question4 12

Field name, Num, Initial value

Download

workshop-reception-3-20210921-en.qar
- workshop-reception-3-20210921-en.csv (for Importing Data Item Definitions)

Available in Advanced or Professional editions.

Notes

The description displayed at the top of the application form will be the content entered in the “Description” of the data items “Application Form Description 1” and “Application Form Description 2” (HTML). Similarly, the description displayed in the seminar survey form will be the content entered in “Application Form Description 1” and “Survey Form Description”.
You can set the contents (From, Subject, Body, etc.) of the email to be sent to the user in the “Send Reception Email”, “Send Reminder Email”, and “Send Survey Request” sections.
Set the timing for the reminder email to be sent 3 days before the timer mid-event date.