2023-03-30 / Workflow Apps / , ,
Add/Delete Project Member Request Process 20221128
This is the process to request the addition or deletion of a project member. After approval, the request is automatically reflected in the Microsoft365 Group on the specified date. Up to 50 members can be processed at a time.
Workers (Number of swimlanes: 3)
  • Applicant
  • Approver
    • Applicant’s Supervisor
  • System Administrator
Workflow (Workflow diagram complexity: 28)
  • 11. Application
    • The applicant submits an application for the project and member(s) to be added/removed.
  • 31x. Reapplication
    • The applicant must revise and resubmit the application or withdraw it.
  • 22. Approval
    • The applicant’s supervisor will review the application and return it if it is incomplete.
  • 129. Error Handling
    • The system administrator checks the execution log and reviews and implements measures following an error.
  • 26x1. Set Subject
    • The system sets the subject.
  • 6x2. Get Group ID
    • The system retrieves the group ID from the specified group name.
  • 21x3. Loop preprocessing
    • The system retrieves one data item from the list to be processed.
  • 7x4. Get User ID
    • The system retrieves the user ID from the specified user email address.
  • 8x5-1. Add Member
    • The system adds the specified user to the group membership.
  • 10x5-2. Delete Member
    • The system removes the specified user from group membership.
  • 22x6. Loop post-processing
    • The system records the results of the group member add/delete process. It also updates the counter and records whether there are any remaining listings to process.
Business process variables to be passed (number of data items: 15)
  • Project Name q_projectName 13 *
  • Microsoft365 group name associated with the project q_groupName 0 *
    • The name of the Microsoft365 group to which the member is added/deleted is stored.
  • Add or Delete q_select 1 *
  • Effective date of addition/deletion q_date 14
    • The Microsoft365 group will contain the date reflecting the member addition/deletion.
  • User list to be added/deleted q_list 2 *
    • The list of members to be added to/removed from the Microsoft365 group will be stored. The username and email address are entered by the applicant. The processing result will be stored when this app is executed.
  • Reason for addition/deletion q_reason 12
  • Memo/Comment q_memo 3
  • Group ID q_groupId 4
    • Data items that must be retained when using add-on XML for Microsoft365.
  • Target user address q_userEmail 5
    • Data items that need to be retained in the loop processing portion.
  • Target User ID q_userId 6
    • Data items that must be retained when using add-on XML for Microsoft365.
  • Counter q_counter 7
    • Data items that need to be retained in the loop processing portion.
    • 0
  • Termination Flag q_flag 11
    • Data items that need to be retained in the loop processing portion.
  • log1 q_log1 8
    • This data item is used to keep a log of add-on XML processing. This is mainly for when errors occur.
  • log2 q_log2 9
    • This data item is used to keep a log of add-on XML processing. This is mainly for when errors occur.
  • log3 q_log3 10
    • This data item is used to keep a log of add-on XML processing. This is mainly for when errors occur.

Field Name, Num, Initial Value

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Only available in Professional Edition.

Notes

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Appendix

By changing the limit on the number of user lists (Table-type data items) to be added/deleted, it is possible to enter more than 50 members. However, if the number of steps (auto steps, human tasks, and various events) in a process exceeds 500 steps, an error will occur, so consideration must be given to avoid this.

See also

Microsoft365: グループメンバー追加
Microsoft365: グループメンバー削除
Microsoft365: グループID取得
Microsoft365: ユーザID取得
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