Postal Mailing Process 20141215
Accepts internal postal requests and supports mailing. Generates a cover sheet PDF automatically based on the information entered in the [1. Addressee Info + Sending Materials] Step. General affairs staff print out the cover sheet, enclose it and send it. Once the letter is posted, a notification email will be sent to the requester. Also capable of accepting requests from other Processes.
Business Flow (Complexity of Workflow: 13)
- 1 1. Addressee Info + Sending Materials
- An employee enters the addressee information and the sending item to request mailing.
- 4 2a. Print-out (Signature) & Post
- 8 2b. Print-out (Signature) & Post
- 3 x1a. Cover Sheet PDF generation
- The system generates a PDF file by inserting the contents entered in the Data Items.
- 7 x1b. Cover Sheet PDF generation
- The system generates a PDF file by inserting the contents entered in the Data Items.
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 23)
- File Name of Cover Sheet q_Cover_Name
0 - Letter-#{processInstanceId}#{#sformat(‘%04d’, processInstanceSequenceNumber)}.pdf
- Cover Sheet File q_Cover_File
1 - Automatically set at x1a or x1b
- Sending Requested by (Notification to) q_Notification
2 - ${processInstance.initQuserId}
- Notes q_Notes
3 - = Cover Sheet – Addressee =
4 - Zip Code, Address q_Zip
5 - Company Name q_Company
6 - Affiliation, Name q_Affiliation
7 - = Cover Sheet – Sender =
8 - Sender Info q_Sender
9 - Customer Service
ABC Corp.
123, Any street, New York, NY 10003
Phone:727-123-4567/FAX:727-765-4321
contact@example.com
- = Cover Sheet – Header =
10 - Send Date q_Date
11 - #{#format(processInstanceStartDatetime, ‘yyyy,MM-dd’)}
- Title q_Title
12 - = Cover Sheet – body =
13 - Body q_Body
14 - Dear Sir,
Thank you for contacting us.
I will send the documents which you have requested.
If you have any questions, please feel free to contact us.
Best regard
- = Postage Style =
15 - Envelope Size q_Size
16 - Postage Options q_Postage
17 - = Materials =
18 - File Print q_Print
19 - Including Signature mandatory q_Signature
20 - Material other than File Print q_Material
21 - Instructions q_Instructions
22
Field Name, num, Initial Value
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This archive contains the BPMN icons that are only available in the Professional edition.
Notes
- You need to associate the Swimlane settings according to your organizational structure upon import
- For practical use, please change the fixed values that have been set
- Initial Value in String-type Data Items of “Sender Info”
Arrangement Tips
- You can consolidate mail shipping operations by connecting to this App from, for example, the “Quotation Creation” App.
See also
