Contract Confirmation and Execution Process, Box Sign Connected 20240702
This is a process that centrally manages everything from pre-contract checks to the contract conclusion procedures.
After pre-contract checks and coordination with the client are complete, the contract is concluded.
Both paper and electronic contracts are supported, and if your company uses its own electronic contract service, it will automatically link with Box Sign.
Worker (# of Swimlanes: 5)
Employee
Supervisor
Legal Affairs
General Affairs
System Administrator
Business Flow (Complexity of Workflow: 25)
11. Register a draft contract
The person in charge will register a draft of the contract.
41x. Respond to supervisor's points
The person in charge will revise the draft in response to the supervisor's suggestions.
91y. Responding to legal issues
The person in charge will respond to the legal points and make corrections or withdraw the draft.
32. Approve the draft contract
The person in charge's manager can then either approve the draft or reject it if it is incomplete.
73. Approve the draft contract
The legal team reviews and approves the draft, and if there are any deficiencies, they will be called out for correction.
104. Obtain the other party's consent
The person in charge will report the results of the contract negotiations.
115. Contract confirmation
The person in charge will review the results.
126-1. Signed and stamped by mail
The general affairs officer will print and stamp the contract and send it by mail.
176-2. Handling electronic contracts (in-house)
The contracting officer prepares the electronic contract (on their side) for signing.
166-3. Dealing with electronic contracts (other party)
The contract officer responds to requests for electronic contract signatures (with the other party).
217-1. Confirm the results of electronic contracts (on your side)
The person in charge verifies the signature result on the electronic contract (on their own side).
257-2. Confirmation of the results of electronic contract (other p
The person in charge verifies the result of the signature on the electronic contract (the other party).
18x1.Document registration
The workflow platform uploads files to Box.
19x2. Request a signature
The workflow platform creates a signature request in Box Sign.
27x3. Signature Status Check
The workflow platform checks the progress of the signature with Box Sign. (The process is not complete until the process is complete on the Box Sign side.)
Business Process Variables (#of Data Item: 25)
▼ Contractor Information ▼0
Company Nameq_Company1*
Operator and Department Nameq_Personnel2*
Postal Code + Addressq_Address3*
Telephone Numberq_Phone4*
Contract Emailq_Email5*
Company Sizeq_Scale6*
Industryq_Industry7*
▼ Contract Information ▼8
Contract Draftingq_Create9*
Contract Typeq_Type10*
Supervisor Approvalq_Supervisor11*
Legal Approvalq_Legal13*
Contract Overviewq_Overview12*
Contract Fileq_Files14*
Electronic or Postal Signing, and which one will be the starting pointq_SignType21*
Electronic Contract Counterpartq_SignUser22
This field stores the person in charge when handling electronic contracts (your company/other party).
Electronic Contract File IDq_FileId17
The file ID when handling electronic contracts (in-house) is stored.
Electronic Contract File URLq_FileURL19
The file URL is stored when handling electronic contracts (in-house).
The body of the signature request email will be stored when handling an electronic contract (in-house).
My name is XXX of Company XXX.
Please sign the contract by clicking on "Review document" to display the Box Sign.
We apologize for the inconvenience and thank you for your cooperation.
If you have any questions, please feel free to contact us.
