Contract Confirmation and Execution Process, GMO Sign Connected

/ Workflow Apps / Contract Negotiation

Contract Confirmation and Execution Process, GMO Sign Connected 20240703
This is a process that centrally manages everything from pre-contract checks to the contract conclusion procedures. After pre-contract checks and coordination with the client are complete, the contract is concluded. Both paper and electronic contracts are supported, and if your company uses its own electronic contract service, it will automatically link with GMO Sign.
Worker (# of Swimlanes: 6)
  • Employee
  • Supervisor
  • Legal Affairs
  • General Affairs
  • Contract Affairs
  • System Administrator
Business Flow (Complexity of Workflow: 30)
  • 1 1. Register a draft contract
    • The person in charge will register a draft of the contract.
  • 4 1x. Respond to supervisor's points
    • The person in charge will revise the draft in response to the supervisor's suggestions.
  • 9 1y. Responding to legal issues
    • The person in charge will respond to the legal points and make corrections or withdraw the draft.
  • 3 2. Approve the draft contract
    • The person in charge's manager can then either approve the draft or reject it if it is incomplete.
  • 7 3. Approve the draft contract
    • The legal team reviews and approves the draft, and if there are any deficiencies, they will be called out for correction.
  • 10 4. Obtain the other party's consent
    • The person in charge will report the results of the contract negotiations.
  • 11 5. Contract confirmation
    • The person in charge will review the results.
  • 12 6-1. Signed and stamped by mail
    • The general affairs officer will print and stamp the contract and send it by mail.
  • 17 6-2. Handling electronic contracts (in-house)
    • The contracting officer prepares the electronic contract (on their side) for signing.
  • 16 6-3. Dealing with electronic contracts (other party)
    • The contract officer responds to requests for electronic contract signatures (with the other party).
  • 21 7-1. Confirm the results of electronic contracts (on your side)
    • The person in charge verifies the signature result on the electronic contract (on their own side).
  • 25 7-2. Confirmation of the results of electronic contract (other p
    • The person in charge verifies the result of the signature on the electronic contract (the other party).
  • 34 Error handling
  • 30 x1. Document registration
    • The workflow platform uploads the file to GMO Sign.
  • 31 x2. Request a signature
    • The workflow platform sends a signature request to GMO Sign.
  • 29 x3. Signature Status Check
    • The workflow platform checks the status of the signature with GMO Sign.
Business Process Variables (#of Data Item: 27)
  • ▼ Contractor Information ▼ 0
  • Company Name q_Company 1 *
  • Operator and Department Name q_Personnel 2 *
  • Postal Code + Address q_Address 3 *
  • Telephone Number q_Phone 4 *
  • Contract Email q_Email 5 *
  • Company Size q_Scale 6 *
  • Industry q_Industry 7 *
  • ▼ Contract Information ▼ 8
  • Contract Drafting q_Create 9 *
  • Contract Type q_Type 10 *
  • Supervisor Approval q_Supervisor 11 *
  • Legal Approval q_Legal 13 *
  • Contract Overview q_Overview 12 *
  • Contract File q_Files 14 *
  • Electronic or Postal Signing, and which one will be the starting point q_SignType 21 *
  • Electronic Contract Counterpart q_SignUser 22
    • This field stores the person in charge when handling electronic contracts (your company/other party).
  • Electronic Contract Envelope Name q_EnvelopeName 27
    • The envelope name is stored when handling electronic contracts (in-house).
  • Electronic Contract Document Name q_DocumentName 28
    • The document name will be stored when handling via electronic contract (in-house side).
  • Electronic Contract Document Code q_DocumentCode 26
    • The document code when handling electronic contracts (in-house) is stored.
  • Electronic Contract Envelope Transaction ID q_EnvelopeXid 31
    • The envelope transaction ID is stored when handling electronic contracts (in-house).
  • Electronic Contract Envelope Status (procedure is complete when it becomes "final signature completed") q_EnvelopeStatus 32
    • The envelope status when handling electronic contracts (in-house) is stored.
  • Electronic Contract Signer Name q_SignerName 29
    • The signatory names will be stored when dealing with electronic contracts (in-house side) (multiple names can be specified).
  • Electronic Contract Signer Email Address q_SignerEmail 30
    • The signer's email address will be stored when handling electronic contracts (in-house) (multiple email addresses can be specified).
  • Electronic Contract Signing Position q_SigningPoint 33
    • This stores the signature positions when handling electronic contracts (in-house side) (multiple positions can be specified).
  • ▼ Internal Communication ▼ 15
  • Comments q_Comments 16

Field Name, num, Initial Value

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See also

GMO Sign: Register Envelope Document
GMO Sign: Send Sign Request
GMO Sign: Retrieve Envelope Status
契約書確認・締結プロセス, Box Sign 連携
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