The approval process switches the decision-maker depending on the amount of the application.
Applications of less than $5,000 are approved by the section manager; applications of more than $5,000 are approved by the department manager.
The decision result is notified to the applicant by email.
Worker (#of Swimlane: 4)
Applicant
Person in charge of drafting the request.
Team Leader
Leader of the same organisation as the applicant who confirms the decision.
Department Head
The applicant’s department head who approves the request for approval.
Section Manager
The applicant’s section chief who approves the request for approval.
Business Flow (Complexity of Workflow: 14)
11. Submit a request
The applicant drafts a circular for a decision.
41x. Handle returns
The applicant can amend the drafted content and resubmit or withdraw it.
32. Check
The applicant’s supervisor checks the draft and returns it if it is incomplete.
123a. Approve
If the external payment is less than 5,000, the section manager makes the decision.
283b. Approve
If the external payment is more than 5,000 , the head of the department makes the decision.
Business Process Variables (#of Data Item: 17)
▼ Application ▼0
Applicant’s Organizationq_Drafter_Org1*
The department to which the applicant belongs is stored. (“Organization” in the workflow platform)
processInstanceInitQgroupId
Applicantq_Drafter2*
The applicant is stored. (“User” in the workflow platform).
${processInstance.initQuserId}
Submission Timeq_Submission_Time3
The date and time of submission is stored.
It is entered according to the automatic processing setting of “1. Submit a request” or “1x. Handle returns”.
Description of and reasons for draftq_Reason4*
The contents of the draft and the reasons for it are stored.
Attachmentsq_Attachment5
It contains attachments relating to the content of the draft.
Payment to External Partyq_Payment6*
The amount of the payment is stored.
Internal Man-hoursq_Man_Hours7
The amount of internal man-hours is stored.
Budgetary Classificationq_Classification8
The budget category of the draft is stored.
Classification Remarksq_Classification_Remarks9
The remarks on the budget category of the draft content are stored.
▼ Leader Confirmation and Manager’s Decision ▼10
Confirmed Leaderq_Confirmer11
The leader confirming the draft is stored.
The data is entered according to the automatic processing setting in “2. Check”.
Leader Check Timeq_Confirmed_Time12
The date and time of approval when the draft content is confirmed is stored.
This is entered according to the automatic processing setting in “2. Check”.
Decision-making Department Head/Section Managerq_Approver14
The head of the department/section who approved the draft is stored.
The information is entered according to the automatic processing setting of “3a/b. Approve”.
Approved Timeq_Approved_Time15
The date and time when the draft was approved is stored.
The date is entered according to the automatic processing setting of “3a/b. Approve”.
