Internal Training Management Process 20221227
This process manages the master for internal training programs. The Outlook calendar events and Questetra master required by the application acceptance process are automatically maintained.
Workers (Number of swimlanes: 2)
  • Training Administrator
    • Administrator to prepare for training, etc.
  • Training Administrator
    • Administrator to prepare for training, etc.
Workflow (Workflow diagram complexity: 18)
  • 31. Event Master Deletion Entry
    • The administrator selects the training (event) to be deleted from the master after the implementation date has passed.
  • 11. Event Creation Entry
    • The administrator enters the title, date, etc. of the training (event).
  • 10x1. Set Subject
    • The workflow platform sets the subject line.
  • 11x1. Set Subject
    • The workflow platform sets the subject line.
  • 8x2. Outlook Event Creation
    • The workflow platform creates training schedules (events) in the Outlook calendar.
  • 19x2. Get Current Master Data
    • The workflow platform retrieves data from the current training schedule master.
  • 9x3. Attach Files to Events
    • The workflow platform attaches files to training schedules (events).
  • 20x3. Prepare Master Data (Deletion)
    • The workflow platform retrieves data to update the training schedule master.
  • 5x4. Master Update
    • The workflow platform updates the training schedule master.
  • 15x4. Get Current Master Data
    • The workflow platform retrieves data from the current training schedule master.
  • 16x5. Prepare Master Data (Addition)
    • The workflow platform retrieves data to update the training schedule master.
  • 4x6. Update Master Data
    • The workflow platform updates the training schedule master.
Business process variables to be passed (number of data items: 16)
  • Training Title q_name 0*
    • The name of the training program to be registered is stored.
  • Detailed Description q_detail 1
    • The detailed description of the training to be registered is stored.
  • String (Text Box single line)Location q_location 2*
    • The location of the training to be registered is stored.
  • Start Date q_startDateTime 3*
    • The start date and time of the training to be registered will be stored.
  • DatetimeEnd Date q_endDateTime 4*
    • The end date and time of the training to be registered will be stored.
  • List of Participants (email addresses, comma delimited) q_attendees 5*
    • The email address of the participant of the training to be registered will be stored.
  • Attachments q_file 9
    • Supplemental information files related to the training to be registered will be stored.
  • Training schedule you wish to delete q_select 15
    • The training courses to be deleted from the master are stored.
  • Memo q_memo 10
  • Outlook Event ID q_eventId 6
    • The event ID in the Outlook calendar of the training to be registered will be stored.
  • Outlook Event URL q_eventUrl 7
    • The event URL in the Outlook calendar for the training to be registered will be stored.
  • Outlook Event Meeting URL q_eventMeetingUrl 8
    • The meeting URL in the Outlook calendar for the training to be registered will be stored.
  • List of Training Schedule Options ID q_listId 11
    • The ID list of choices in the training schedule master is stored.
  • String (Text Box multiple lines)List of Training Schedule Option Labels q_listLabel 12
    • The label list of choices in the training schedule master is stored.
  • Training Schedule Master q_master 13
    • The options in the training schedule master are stored.
  • Training Schedule Master File q_masterFile 14
    • The training schedule master file is stored.

Field Name, Num, Initial Value

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Available only in Professional Edition.

Notes

  • To run this app, the “training schedule master.xml” must be registered in the choice master in advance. Please refer to this manual to register it.

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See also

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