Application Approval Process - Proxy Approval/Split by Amount 20220725
The approval process allows for proxy decisions by deputy department heads.
Applications worth between $6,000 and $30,000 are approved by the head of the department. However, after a period of 24 hours without approval, the deputy manager can make a decision on behalf of the department head.
Applications exceeding $30,000 cannot be approved by the deputy manager.
Worker (#of Swimlane: 4)
Applicant
The person in charge of drafting a request for approval.
Team Leader
The leader of the same organization as the applicant who confirms the approval.
Manager
The superior of the applicant who approves the application.
Manager & Deputy Manager
The manager or deputy manager of the applicant who approves the application.
Business Flow (Complexity of Workflow: 21)
11. Submit a Request
The applicant drafts a request for approval.
41x. Respond to returns
The applicant can either revise the draft and resubmit it, or withdraw it.
32. Confirm
The applicant’s superior will check the draft and send it back if there are any deficiencies.
123a. Authorise
If the external payment is less than $6,000, the manager or deputy manager will approve it.
143b. Authorise
If the external payment is $6,000 – $30,000, the manager will authorise it. If the case remains pending for 24 hours, he will advance to 3a.
283c. Authorise
If the external payment is more than $30,000, the manager will authorise it.
Business Process Variables (#of Data Item: 17)
▼ Application ▼0
Applicant’s Organisationq_Drafter_Org1*
Stores the department to which the applicant belongs. (“Organization” within the workflow platform)
processInstanceInitQgroupId
Applicantq_Drafter2*
The applicant is stored. (“User” within the workflow platform)
${processInstance.initQuserId}
Submission Timeq_Submission_Time3
The date and time of submission will be stored.
It will be entered according to the automatic processing settings of [1. Submit a Request] or [1x. Respond to Returns]
Contents and Reasons for Applicationq_Reason4*
The application contents and reasons are stored.
Attachmentq_Attachment5
Attached materials related to the application contents are stored.
Paymentq_Payment6*
Stores the amount of external payments.
Man Hoursq_Man_Hours7
Stores the amount of internal effort.
Budget Categoryq_Classification8
The budget classification of the draft contents is stored.
Stores the notes of the budget category of the draft contents.
▼ Leader Confirmation and Manager Approval ▼10
Confirming Leaderq_Confirmer11
The leader confirming the contents of the application is stored.
The data is entered according to the automatic processing setting in “2. Confirm”.
Leader Confirmation Timeq_Confirmed_Time12
The date and time of approval when the application contents are confirmed is stored.
This is entered according to the automatic processing setting in “2. Confirm”.
Approval Manager/Deputy Managerq_Approver14
The manager/deputy manager who approved the application is stored.
The information is entered according to the automatic processing setting of “3a/b/c. Authorise”.
Approval Timeq_Approved_Time15
The date and time when the application was approved is stored.
The date is entered according to the automatic processing setting of “3a/b/c. Authorise”.
