2021-09-14 / Workflow Apps / ,
Personnel Change Announcement Process
Sends internal notifications of personnel changes by email. Starts automatically early every Friday morning and retrieves events concerning HR scheduled for the following week from Google Calendar. If there is an HR event, it will be sent to the internal mailing list.
BPMN Nodes
  • 1 0. Manual The person in charge retrieves the event information of Google Calendar with specifying the period.
  • 10 x1. Request to Calendar The system accesses the specified Google calendar, retrieves the event information registered in the specified period, and sets it in the Data Item.
Workflow Diagram (click to open)
Variables (click to open)
  • = Calendar events retrieval = 0:
  • Calendar ID q_CalendarId 8: example.com_2d3433XXXXXXXX36302d333932@resource.calendar.google.com
  • Displaying Timezone q_Timezone 7: +9:00
  • Start date q_Start 1: processInstanceStartDatetime.addDays(2)
  • End date q_End 2: processInstanceStartDatetime.addDays(8)
  • Retrieved calendar data q_Retrieved 3: Automatically set at x1.
  • = Internal announcement = 4:
  • ML address q_Address 5: staff@example.com
  • (Communication log) q_Log 6: Automatically set at x1.

Download

personnel-change-announcement-process-20170821-209-en.qar

Only available for Professional edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
    • The User specified in ‘x1. Request to Calendar’ must have allowed connecting with Google Calendar in the Account Settings (M316)
  • Modify the settings related to Google Calendar set in the Data Item according to your environment
    • The Initial value in Calendar ID: Please refer to the Settings of the target Google Calendar
    • The Initial value in Displaying Timezone: Retrieved data are based on UTC. Therefore, specify the offset of your region, such as +2:00
  • Other Initial value set in Data Item: ML address

See also

%d bloggers like this: