2022-06-01 / Workflow Apps / ,
Account Registration Reservation Process
Issues user accounts and adds or removes users from mailing lists and Organizations/Roles on the Workflow platform. Information about a user is entered at the [1. Request for Account] Step, then after approval by the supervisor it is passed to [3. Set accounts]. After that, additions and deletions from the email list, etc. are automatically executed at the specified date and time.
BPMN Nodes
  • 1 1. Request for Account An employee requests new registration or deletion of member accounts.
  • 3 1x. Rework The employee corrects the deficiencies and resubmits.
  • 5 1y. Rework The employee corrects the deficiencies and resubmits.
  • 2 2. Approve The employee’s boss approves the request. If there are any deficiencies, returns it.
  • 4 3. Set accounts The person in charge confirms the contents of the request and starts the automatic process. If there are any deficiencies, returns it to the requester.
  • 33 x1. Google Add check ON email address stringification The system converts the addresses selected in GoogleGroup to add to (Select-type) into a character string and sets them in the Data Item.
  • 27 x2. Google member add The system adds the specified user account to the specified Google Group.
  • 34 x3. Google Delete check ON email address stringification The system converts the addresses selected in GoogleGroup to delete from (Select-type) into a character string and sets them in the Data Item.
  • 28 x4. Google member delete The system deletes the specified user account from the specified Google Group.
  • 29 x5. Questetra org add The system adds the specified user account to the specified Questetra Organization.
  • 30 x6. Questetra org delete The system deletes the specified user account from the specified Questetra Organization.
  • 31 x7. Questetra role add The system adds the specified user account to the specified Questetra Role.
  • 32 x8. Questetra role delete The system deletes the specified user account from the specified Questetra Role.
Workflow Diagram (click to open)
Variables (click to open)
  • Scope of request q_Scope 0:
  • Reason for request q_Reason 1:
  • Target account (Email address) q_Target 2:
  • Approval by supervisor q_Supervisor 3: Automatically set at 2. Approve
  • Approval by IT staff q_IT 4: Automatically set at 3. Set accounts
  • Time of approval by supervisor q_Time_Supervisor 5: Automatically set at 2. Approve
  • Time of approval by IT staff q_Time_IT 6: Automatically set at 3. Set accounts
  • GoogleGroup to add to q_Google_Add 7:
  • GoogleGroup to delete from q_Google_Delete 8:
  • GoogleGroupList to add to q_Google_Add_List 26: Automatically set at x1
  • GoogleGroupList to delete from q_Google_Delete_List 27: Automatically set at x3
  • Time of addition to GoogleGroup q_Time_Add_Google 9:
  • Time to delete from GoogleGroup q_Time_Delete_Google 10:
  • QuestetraOrg to add to q_Org_Add 14:
  • QuestetraOrg to delete from q_Org_Delete 15:
  • Time of addition to QuestetraOrg q_Time_Add_Org 16:
  • Time of deletion from QuestetraOrg q_Time_Delete_Org 17:
  • QuestetraRole to add to q_Role_Add 20:
  • QuestetraRole to delete from q_Role_Delete 21:
  • Time of addition to QuestetraRole q_Time_Add_Role 22:
  • Time of deletion from QuestetraRole q_Time_Delete_Role 23:
  • Body of Notification Email q_Body 11:
  • access log (GoogleGroup add) q_Log_Google_Add 12: Automatically set at x2
  • access log (GoogleGroup delete) q_Log_Google_Delete 13: Automatically set at x4
  • access log (QuestetraOrg add) q_Log_Org_Add 18: Automatically set at x5
  • access log (QuestetraOrg delete) q_Log_Org_Delete 19: Automatically set at x6
  • access log (QuestetraRole add) q_Log_Role_Add 24: Automatically set at x7
  • access log (QuestetraRole delete) q_Log_Role_Delete 25: Automatically set at x8
  • Memo q_Memo 28:

Download

account-registration-reservation-process-20171218-220-en.qar

Only available for Professional edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
  • Immediately after importing, a settings error will occur
    • Make the necessary settings in edit mode
      • Configure HTTP Authentication Settings respectively for Questetra and Google
  • For practical use, please change the fixed values that have been set
    • Choice IDs and Display Labels in Select-type Data Items of “GoogleGroup to add to” and “GoogleGroup to delete from”
      • Set the target email address for each
    • Choice IDs and Display Labels in Select-type Data Items of “QuestetraOrg to add to”, “QuestetraOrg to delete from”,”QuestetraRole to add to”, and “QuestetraRole to delete from”
      • While referring to [System Settings] > [Organization List/Role List], set the “Organization Name/Role Name” to the display label, and the number part of “Organization ID/Role ID” to the Choice ID (e.g.: 3 of g3)

See also

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