Internal Regulation Revision Process 20230726
The officer in charge approves the drafted internal regulation file, which is then approved by the board of directors. After approval, the file is automatically saved in a designated folder on Dropbox and disseminated via email.
Worker (#of Swimlane: 3)
  • Planner
    • Person in charge of drafting amendments to the regulations.
  • Officer in Charge
    • The officer in charge of approving amendments to the Rules and Regulations.
  • Board of Directors
    • The Board of Directors decides on the revision or abolition of the Regulations.
Business Flow (Complexity of Workflow: 12)
  • 11. Drafting
    • The planner prepares a draft.
  • 31x. Revise Draft
    • The originator can amend the draft and resubmit it or withdraw it.
  • 22. Approval
    • The officer in charge approves the draft. If there are any deficiencies it is sent back.
  • 63. Decision-making and comments
    • Record the results and comments of decisions made at board meetings.
  • 74. Correction instructions/confirmation
    • The officer in charge makes a final check before dissemination, taking into account the comments made at the board meeting. If necessary, they instruct the drafter to make amendments.
  • 84x. Amendment
    • The planner revises the draft based on the instructions of the officer in charge.
  • 15 Upload to Dropbox
Business Process Variables (#of Data Item: 10)
  • ▼ Information on amendments and abolition of internal regulations ▼ 0
  • Reorganisation Section q_Category 1*
    • The category (new/revised/repealed) of the regulation is stored.
  • Planner q_Personnel 2
    • ${processInstance.initQuserId}
  • Name of internal regulation q_Name 3 *
  • Effective Date q_Date 4*
    • The date applicable to the amendment or abolition of the regulation is stored.
  • Explanation of draft plan q_Description 5*
    • The explanation of the draft amendment or repeal of the regulation is stored.
  • Draft File q_File 6*
    • It contains the file of the draft amendment or abolition of the regulation.
  • File URL q_fileUrl 13
    • The file URL on SharePointOnline is stored.
  • ▼ Comments ▼ 7
  • Internal Message q_Message 8
    • Comments and instructions during approval and decision making are stored.

Field Name, num, Initial Value


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  • For information on setting up Dropbox integration, see the Notes in the add-on XML Upload to Dropbox.


See also

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