Account Issuance Process, API Launch Support

/ Workflow Apps / Information Control

Account Issuance Process, API Launch Support 20211202
This workflow issues internal system accounts to new employees. The accounts are automatically registered one by one from the entry list. The person in charge of general affairs instructs each department to assign the account to the new employee. Each department in charge records the completion of the work. The General Affairs Department can manage progress without worrying about forgetting to give instructions.
Worker (#of Swimlane: 4)
  • General Affairs Office Staff Member
    • General Affairs and Human Resources Department, Person in charge of employment and retirement procedures
  • General Affairs Loan Item Management Officer
    • A member of the team that manages loaned items in the General Affairs Department
  • Outsourced Personnel
    • Personnel belonging to the outsourced work team
  • System Administrator
    • Person in charge of the company’s systems management department
Business Flow (Complexity of Workflow: 27)
  • 11. Joining Registration
    • The General Affairs Department staff member will register the new employee information and give work instructions to each staff member.
  • 22-1. Joining the company: General affairs: Preparation work
    • The General Affairs Department staff will record the results of their work.
  • 42-2. Joined: Outsourced system update work
    • The outsourcing staff will record the results of their work.
  • 52-3. Joining: System account preparation work
    • The system administrator records the results of the work.
  • 83. Creation of loan inventory
    • The staff at the counter will create a loan item catalog (PDF).
  • 154. Contract renewal decision
    • The person in charge at the counter will decide whether to renew the contract or resign.
  • 195-1. Renewal/Retirement: General Affairs: Preparation Work
    • The General Affairs Department staff will record the results of their work.
  • 205-2. Renewal/Resignation: Outsourced system renewal work
    • The outsourcing staff will record the results of their work.
  • 215-3. Renewal/Resignation: External system renewal work
    • The system administrator records the results of the work.
  • 256. Resignation confirmation
    • The office staff will check the results of the termination process.
  • 9Generate loan inventory
    • The workflow platform generates a PDF (loan item catalog).
  • 12Retirement procedure date set
    • The workflow platform sets the judgment date (7 days before the contract end date).
  • 13Set Title: Joining
    • The workflow platform sets the subject.
  • 17Set Title: Retirement
    • The workflow platform will update the subject (starting with [Retirement]).
  • 16Set Title: Update
    • The workflow platform will update the subject (starting with [Update]).
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 61)
  • ◆ Employee Attributes 0
  • Join Dateq_join_date1*
    • Stores the employee’s hire date.
  • Employee Numberq_id_number2*
    • The employee number of the employee is stored.
  • Departmentq_division3*
    • The department to which the employee belongs is stored.
    • Category A
  • Affiliated Teamq_team52*
    • This holds the team to which the employee belongs.
    • Department A
  • Workplace q_working_place 63 *
  • Name: Kanji q_name 4 *
  • Name: Furigana q_name_furigana 49 *
  • Name: English q_name_english 51 *
  • Genderq_gender5*
    • This stores the employee’s gender.
  • Employment Statusq_employment_status6*
    • This stores the employment status of the employee.
    • Dispatch Worker
  • Recruitment Agencyq_agency7*
    • The name of the agency to which the employee belongs is stored.
  • Hourly Wageq_hourly_wage8*
    • Stores the employee’s hourly wage.
  • Transportation Fee Included/Separateq_transportation_expenses9*
    • This field stores whether or not transportation expenses are included in an employee’s salary.
  • Contract Period (start date)q_contract_start_date10*
    • Stores the employee’s contract start date.
  • Contract Term (end date)q_contract_end_date11*
    • This stores the employee’s contract end date.
  • Working Daysq_business_day12*
    • Stores the employee’s working days.
  • Working Hoursq_working_hours15*
    • Stores the working hours of an employee.
    • 00:00~00:00　Working Hours 0.00h
  • Security Card Numberq_security_card_number14*
    • This stores the employee’s security number.
  • ◆ Operation 16
  • Work Typeq_work_kind17*
    • The operation type is stored.
    • enroll
  • Work Teamq_working_teams18*
    • Contains the team that needs the selected work.
  • Loan Inventory File q_rental_goods_file 47
  • Loan Item List (PDF)q_rental_goods13
    • The items listed in the loan catalog (PDF) are stored here.
    • ・Security Card: XXXXXXXXXXX
      ・Safety Confirmation System: XXXXXXXXXXX
      ・Time Asset: XXXXXXXXXXX
  • Renewal/retirement decision date q_update_or_retirement_date 46
  • ◆ When Joining the Company: General Affairs Staff Work Information 19
  • When Joining the Company: General Affairs Staff Dutiesq_joined_general_working_detail20
    • The results of the work check performed by the general affairs staff upon joining the company are stored.
  • When Joining the Company: General Affairs Staff Work Notesq_joined_general_working_memo21
    • This stores the work result memo of the general affairs staff at the time of joining the company.
    • ・Security card: XXXXXXXXXXX
      ・Safety confirmation system: XXXXXXXXXXX
  • Upon Joining the Company: General Affairs Staff Work Checkbackq_joined_general_working_checkback22
    • At the time of joining the company: The checkback of the work results of the general affairs staff is stored.
  • ◆ When Joining the Company: Outsourcing Company Work Information 23
  • When Joining the Company: Outsourcing Company Work Contentq_joined_outsourcer_working_detail24
    • This records the results of the work check of outsourced personnel at the time of joining the company.
  • When Joining the Company: Outsourcing Company Work Notesq_joined_outsourcer_working_memo25
    • This stores the work result notes of outsourced personnel when they join the company.
  • Upon Joining the Company: Checkback of Outsourced Workq_joined_outsourcer_working_checkback26
    • At the time of hiring: Checkback of the outsourced personnel work results is stored.
  • ◆ When Joining the Company: System Administrator Work Information 27
  • When Joining the Company: Internal System Phone Number (login ID)q_joined_system_accoiunt_info_telephone_login_id57
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: Internal System Windows IDq_joined_system_accoiunt_info_windows_id30
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: Internal System Windows PASq_joined_system_accoiunt_info_windows_pas45
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: Internal System Emailq_joined_system_accoiunt_info_email53
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: Internal System CTI IDq_joined_system_accoiunt_info_cti_id54
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: Internal System CTI Roleq_joined_system_accoiunt_info_cti_role55
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: In-house System CTI PASq_joined_system_accoiunt_info_cti_pas56
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Joining the Company: System Administrator Work Notesq_joined_sysadmin_working_memo29
    • This stores the work result notes of the system administrator at the time of joining the company.
  • When Joining the Company: System Administrator Work Checkbackq_joined_sysadmin_working_checkback31
    • At the time of joining the company: The checkback of the system staff work results is stored.
  • ◆ Renewal/Retirement: General Affairs Officer Work Information 32
  • Renewal/Retirement: General Affairs Staff Work Contentsq_retired_update_general_working_detail33
    • The results of the work check for general affairs personnel at the time of renewal/termination are stored.
  • Renewal/Retirement: General Affairs Staff Work Notesq_retired_update_general_working_memo34
    • This stores the work result notes of the general affairs staff at the time of renewal/termination.
  • When Renewing/Retiring: General Affairs Staff Work Checkbackq_retired_update_general_working_checkback35
    • On Update/Leave: Checkback of outsourced personnel work results is stored.
  • ◆ When Renewing/Retiring: Outsourced Work Information 36
  • When Renewing/Retiring: Outsourced Work Contents q_retired_update_outsourcer_working_detail 37
  • When Renewing/Retiring: Outsourced Work Notesq_retired_update_outsourcer_working_memo38
    • This stores the work result notes of the system administrator at the time of renewal/termination.
  • When Renewing/Retiring: Outsourced Work Checkback q_retired_update_outsourcer_working_checkback 39
  • ◆ When Renewing/Retiring: System Administrator Work Information 40
  • When Renewing/Retiring: Internal System Windows IDq_retired_update_sysadmin_working_info_windows_id58
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Renewing/Retiring: Internal System Phone Number (login ID)q_retired_update_sysadmin_working_info_telephone_login_id59
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Renewing/Retiring: Internal System Emailq_retired_update_sysadmin_working_info_email60
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Renewing/Retiring: Internal System CTI IDq_retired_update_sysadmin_working_info_cti_id61
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Renewing/Retiring: Internal System CTI Roleq_retired_update_sysadmin_working_info_cti_role62
    • When joining the company, the system contact person’s name and system account setting information are stored.
  • When Renewing/Retiring: System Administrator Work Notes q_retired_update_sysadmin_working_memo 42
  • When Renewing/Retiring: System Administrator Work Checkbackq_retired_update_sysadmin_working_checkback44
    • On Update/Leave: The checkback of the system administrator’s work results is stored.
  • Loan Catalog File Nameq_rental_goods_file_name48
    • The loan catalog file name is set.
  • Issue Dateq_publish_datetime50
    • The issue date of the loan catalog file is stored.

Field Name, num, Initial Value

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Notes

  • The Excel Book (Excel VBA) sends employee information one by one via HTTP(*).
    • Employee information example: joining date, employee number, department, team…
    • (*) HTTP requests can also be implemented using Google Sheets (Google Apps Script).
  • The Workflow App side will import employee information using the [Message Start Event (HTTP)].
    • Message Start Event (HTTP) Name: “From Excel”
    • One process (case) is started for each employee.

Capture

Example of PDF output of loan catalog
Excel Book sample for importing business data

See also

Joining and Retiring Loan Item Management Process

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