Postal Mailing Process
Accepts internal postal requests and supports mailing. Generates a cover sheet PDF automatically based on the information entered in the [1. Addressee Info + Sending Materials] Step. General affairs staff print out the cover sheet, enclose it and send it. Once the letter is posted, a notification email will be sent to the requester. Also capable of accepting requests from other Processes.
BPMN Nodes
  • 1 1. Addressee Info + Sending Materials An employee enters the addressee information and the sending item to request mailing.
  • 4 2a. Print-out (Signature) & Post
  • 8 2b. Print-out (Signature) & Post
  • 3 x1a. Cover Sheet PDF generation The system generates a PDF file by inserting the contents entered in the Data Items.
  • 7 x1b. Cover Sheet PDF generation The system generates a PDF file by inserting the contents entered in the Data Items.
Variables (click to open)
  • File Name of Cover Sheet q_Cover_Name 0: Letter-#{processInstanceId}#{#sformat(‘%04d’, processInstanceSequenceNumber)}.pdf
  • Cover Sheet File q_Cover_File 1: Automatically set at x1a or x1b
  • Sending Requested by (Notification to) q_Notification 2: ${processInstance.initQuserId}
  • Notes q_Notes 3:
  • = Cover Sheet – Addressee = 4:
  • Zip Code, Address q_Zip 5:
  • Company Name q_Company 6:
  • Affiliation, Name q_Affiliation 7:
  • = Cover Sheet – Sender = 8:
  • Sender Info q_Sender 9: Customer Service
    Questetra, Inc.
    206 Takamiya-cho Oike Bldg. 4th Fl. Nakagyo-ku Kyoto 604-0835 JAPAN
    075-205-5007 support@questetra.com
  • = Cover Sheet – Header = 10:
  • Send Date q_Date 11: #{#format(processInstanceStartDatetime, ‘yyyy,MM-dd’)}
  • Title q_Title 12: Document Cover Sheet
  • = Cover Sheet – body = 13:
  • Body q_Body 14: Dear Sir,

    Thank you for contacting us.
    I will send the documents which you have requested.

    If you have any questions, please feel free to contact us.

    Best regard

  • = Postage Style = 15:
  • Envelope Size q_Size 16:
  • Postage Options q_Postage 17:
  • = Materials = 18:
  • File Print q_Print 19:
  • Including Signature mandatory q_Signature 20:
  • Material other than File Print q_Material 21:
  • Instructions q_Instructions 22:

Download

postal-matter-sending-process-20141215-220-en.qar

Only available for Professional or Enterprise edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
  • For practical use, please change the fixed values that have been set
    • Initial Value in String-type Data Items of “Sender Info”

Arrangement Tips

  • You can consolidate mail shipping operations by connecting to this App from, for example, the “Quotation Creation” App.

See also

1 thought on “Postal Mailing Process”

  1. Pingback: Agreement Conclusion Flow – Questetra Support

Comments are closed.

%d bloggers like this: