2022-07-20 / Workflow Apps / ,
Postal Mailing Process 20141215
Accepts internal postal requests and supports mailing. Generates a cover sheet PDF automatically based on the information entered in the [1. Addressee Info + Sending Materials] Step. General affairs staff print out the cover sheet, enclose it and send it. Once the letter is posted, a notification email will be sent to the requester. Also capable of accepting requests from other Processes.
Worker (#of Swimlane: 2)
  • Employee
  • General Affairs
Business Flow (Complexity of Workflow: 13)
  • 1 1. Addressee Info + Sending Materials
    • An employee enters the addressee information and the sending item to request mailing.
  • 4 2a. Print-out (Signature) & Post
  • 8 2b. Print-out (Signature) & Post
  • 3 x1a. Cover Sheet PDF generation
    • The system generates a PDF file by inserting the contents entered in the Data Items.
  • 7 x1b. Cover Sheet PDF generation
    • The system generates a PDF file by inserting the contents entered in the Data Items.
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 23)
  • File Name of Cover Sheet q_Cover_Name 0
    • Letter-#{processInstanceId}#{#sformat(‘%04d’, processInstanceSequenceNumber)}.pdf
  • Cover Sheet File q_Cover_File 1
    • Automatically set at x1a or x1b
  • Sending Requested by (Notification to) q_Notification 2
    • ${processInstance.initQuserId}
  • Notes q_Notes 3
  • = Cover Sheet – Addressee = 4
  • Zip Code, Address q_Zip 5
  • Company Name q_Company 6
  • Affiliation, Name q_Affiliation 7
  • = Cover Sheet – Sender = 8
  • Sender Info q_Sender 9
    • Customer Service ABC Corp. 123, Any street, New York, NY 10003 Phone:727-123-4567/FAX:727-765-4321 contact@example.com
  • = Cover Sheet – Header = 10
  • Send Date q_Date 11
    • #{#format(processInstanceStartDatetime, ‘yyyy,MM-dd’)}
  • Title q_Title 12
    • Document Cover Sheet
  • = Cover Sheet – body = 13
  • Body q_Body 14
    • Dear Sir, Thank you for contacting us. I will send the documents which you have requested. If you have any questions, please feel free to contact us. Best regard
  • = Postage Style = 15
  • Envelope Size q_Size 16
  • Postage Options q_Postage 17
  • = Materials = 18
  • File Print q_Print 19
  • Including Signature mandatory q_Signature 20
  • Material other than File Print q_Material 21
  • Instructions q_Instructions 22

Field Name, num, Initial Value

Download

This archive contains the BPMN icons that are only available in the Professional edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
  • For practical use, please change the fixed values that have been set
    • Initial Value in String-type Data Items of “Sender Info”

Arrangement Tips

  • You can consolidate mail shipping operations by connecting to this App from, for example, the “Quotation Creation” App.

See also

1 thought on “Postal Mailing Process”

  1. Pingback: Agreement Conclusion Flow – Questetra Support

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