Postal Mailing Process

Postal Mailing Process 20141215

Accepts internal postal requests and supports mailing. Generates a cover sheet PDF automatically based on the information entered in the [1. Addressee Info + Sending Materials] Step. General affairs staff print out the cover sheet, enclose it and send it. Once the letter is posted, a notification email will be sent to the requester. Also capable of accepting requests from other Processes.

Worker (#of Swimlane: 2)

Employee
General Affairs

Business Flow (Complexity of Workflow: 13)

1 1. Addressee Info + Sending Materials
- An employee enters the addressee information and the sending item to request mailing.
4 2a. Print-out (Signature) & Post
8 2b. Print-out (Signature) & Post
3 x1a. Cover Sheet PDF generation
- The system generates a PDF file by inserting the contents entered in the Data Items.
7 x1b. Cover Sheet PDF generation
- The system generates a PDF file by inserting the contents entered in the Data Items.

Workflow Diagram (click to open)

BPMN Icons
- Start Event
- Message Start Event (HTTP)
- End Event
- Join Gateway
- XOR Gateway
- Throwing Message Intermediate Event (email)
- Human Task
- Service Task (PDF Generation)

Business Process Variables (#of Data Item: 23)

File Name of Cover Sheet q_Cover_Name 0
- Letter-#{processInstanceId}#{#sformat(‘%04d’, processInstanceSequenceNumber)}.pdf
Cover Sheet File q_Cover_File 1
- Automatically set at x1a or x1b
Sending Requested by (Notification to) q_Notification 2
- ${processInstance.initQuserId}
Notes q_Notes 3
= Cover Sheet – Addressee = 4
Zip Code, Address q_Zip 5
Company Name q_Company 6
Affiliation, Name q_Affiliation 7
= Cover Sheet – Sender = 8
Sender Info q_Sender 9
- Customer Service ABC Corp. 123, Any street, New York, NY 10003 Phone:727-123-4567/FAX:727-765-4321 contact@example.com
= Cover Sheet – Header = 10
Send Date q_Date 11
- #{#format(processInstanceStartDatetime, ‘yyyy,MM-dd’)}
Title q_Title 12
- Document Cover Sheet
= Cover Sheet – body = 13
Body q_Body 14
- Dear Sir, Thank you for contacting us. I will send the documents which you have requested. If you have any questions, please feel free to contact us. Best regard
= Postage Style = 15
Envelope Size q_Size 16
Postage Options q_Postage 17
= Materials = 18
File Print q_Print 19
Including Signature mandatory q_Signature 20
Material other than File Print q_Material 21
Instructions q_Instructions 22

Field Name, num, Initial Value

Download

postal-matter-sending-process-20141215-243-en.qar
- postal-matter-sending-process-20141215-243-en.csv (for Importing Data Item Definitions)

This archive contains the BPMN icons that are only available in the Professional edition.

Notes

You need to associate the Swimlane settings according to your organizational structure upon import
For practical use, please change the fixed values that have been set
- Initial Value in String-type Data Items of “Sender Info”