Lending Management Process, Random Responder Selection 20211015
This workflow accepts requests to borrow company-owned items. All employees can apply using the public form. A staff member in charge of the material management in the General Affairs Department is in charge of lending out the items. The person in charge is automatically assigned at random from the staff list (Google Sheet). When a person who wishes to borrow an item registers the item, the person in charge approves/records it, and the borrowing of the item is notified to the applicant by email. The return schedule is managed by year and month, and the end of the loan is automatically notified by email in the month when the item is scheduled to be returned. The person in charge records that the item has been returned in the “3. Return Confirmation” step.
Worker (#of Swimlane: 2)
User
Applicant for item loan.
Administrator
General Affairs Department, Person in charge of item rental. Someone who can handle rental reception (not on long vacation, etc.).
Business Flow (Complexity of Workflow: 17)
22: Record the rental details
The person in charge will check the application details and carry out the loan. If there are any defects in the application details, it will be returned.
233. Return confirmation
The person in charge will record the results of the inspection of the returned items.
17Administrator assignment
The workflow platform randomly selects an available agent from the list of agents.
11Applicant Check
The workflow platform checks whether the applicant is authorized to apply. (Google Sheet)
16Get administrator list
25Reasons for not being able to borrow
The workflow platform will record the reason for rejecting the application.
13Subject [Rejected] Set
The Workflow platform will add “[Rejected]” to the beginning of the subject line.
9x1. Timer Date Set
The Workflow platform will set the date of the 14th of the month of the value of the date type data item “Scheduled Return” to the specified data item.