Once the sales representative has received the requested manuscript, the production staff will begin production.
After the generation AI cross-checks the manuscript, a reviewer will review it, taking into consideration the results of the AI’s check.
If the review is approved, the sales representative will handle the delivery.
This workflow accepts requests to borrow company-owned items. All employees can apply using the public form. A staff member in charge of the material management in the General Affairs Department is in charge of lending out the items. The person in charge is automatically assigned at random from the staff list (Google Sheet). When a person who wishes to borrow an item registers the item, the person in charge approves/records it, and the borrowing of the item is notified to the applicant by email. The return schedule is managed by year and month, and the end of the loan is automatically notified by email in the month when the item is scheduled to be returned. The person in charge records that the item has been returned in the “3. Return Confirmation” step.
In this workflow inventory checks are done by the general affairs department on an annual basis. When registering for the purchase of equipment, a QR code will be automatically issued and attached to purchased equipment. During regular checks, we will record the match between the equipment information indicated by the QR code and the equipment.
The approval process allows for proxy decisions by deputy department heads.
Applications worth between $6,000 and $30,000 are approved by the head of the department. However, after a period of 24 hours without approval, the deputy manager can make a decision on behalf of the department head.
Applications exceeding $30,000 cannot be approved by the deputy manager.
This workflow manages the procedures for taking confidential data out of the company and returning it. In addition to tracking data removal, status lists showing data being taken out or being handled can be checked in real time.
The approval process switches the decision-maker depending on the amount of the application.
Applications of less than $5,000 are approved by the section manager; applications of more than $5,000 are approved by the department manager.
The decision result is notified to the applicant by email.
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The approval process is based on unanimous approval, where several decision-makers are designated when a proposal of more than 5 million yen is drafted. The decision is taken with the approval of all decision-makers.
This workflow manages the number of promotional items taken out and the number of items in stock. The number of items in stock can be checked at the time of application for removal. The number of promotional items in stock is automatically updated when the removal of items is completed.
A flow to approve permission to take data containing confidential information out of the office. The take-out applicant, approver, and approval time are automatically recorded to prevent fraud. Return storage and data erasure will be done by a third person.
Records and manages lending / returning of company-owned goods to employees. When a loan applicant registers an article in the process of [1. Lending request registration], the administrator approves/records it, and the applicant is notified by email of the rental of the goods. The return schedule is managed in year and month, and the end of the loan is automatically notified by email in the scheduled return month.
Issues user accounts and registers to/deletes from email lists and the Workflow platform/Roles. Information about a user is entered at the Step of [1. Request for Account], then after approval by the supervisor, it is passed to [3. Set accounts]. After that, additions to and deletions from the email list, etc. are automatically executed at the specified date and time.
Manages from purchase request to ordering/reception, payment. When a purchase is approved at the [2. Judgement] step, it proceeds to the ordering processing. If it requires a transfer process after placing an order, it proceeds to the Step of [5. Bank Transfer] in parallel with the Step of [4. Delivery Confirmation]. It manages status such as “Order processing” and “Delivery waiting”, so you can confirm the progress.
Realizes “proxy approval” by the deputy manager. That is, requests of less than 1 million yen proceed to [3a. Approval], and the deputy manager will also be able to give approval. Applications for between 1 to 5 million yen will be also accepted after 24 hours. Meanwhile, for applications over 5 million yen, proxy approval is not allowed.
Records the return of loaned items in management of goods in a government institute. The Process is Started by a return report from the lender or a returning order from the administrator. After approval by the Article Management officer (or Article Inspection officer), the goods are delivered from the Article Service officer to the Article Teller officer.