Equipment Management Process, Using QR Codes 20220609
In this workflow inventory checks are done by the general affairs department on an annual basis. When registering for the purchase of equipment, a QR code will be automatically issued and attached to purchased equipment. During regular checks, we will record the match between the equipment information indicated by the QR code and the equipment.
Worker (#of Swimlane: 2)
Equipment Manager
General Affairs Department
Business Flow (Complexity of Workflow: 20)
11. Equipment information registration
The equipment manager registers the name, serial number, etc. at the time of purchase.
91x. Equipment information registration [again]
The equipment manager corrects registered data such as name and serial number.
82. Equipment information confirmation
A person in charge of the General Affairs Department will check the equipment registration information.
33. Paste QR code
74. Regular check
The person in charge of the general affairs department records the confirmation that the equipment registration information and the actual item match.
27x1. Set Title
The workflow platform sets the subject.
4x2. Set Title/URL
The workflow platform sets the subject and confirmation form URL.
17x3. QR code image file generation
The workflow platform generates a QR code from the URL of the confirmation form.
13x4. Preparation of forms
The workflow platform generates a form (PDF) that is attached to the equipment.
24x5. Title Change
The workflow platform sets the subject.
25x6. Update History
The workflow platform adds the confirmation results to the history.
26x7. Clear confirmation item data
The workflow platform clears the data items of the confirmation results from the general affairs department.
