This process manages the inquiry form from reception to response. The enquiry text in English is automatically translated into Japanese and sent to the enquiry desk. The person in charge prepares a draft response in Japanese and uses the AI’s English translation as a reference.
This flow allows documents used in management meetings and other meetings to be shared with meeting participants. Attached meeting material files are automatically uploaded to a shared folder on Google Drive. When the sharing deadline is reached, the file is deleted from the shared folder.
The approval process allows for proxy decisions by deputy department heads.
Applications worth between $6,000 and $30,000 are approved by the head of the department. However, after a period of 24 hours without approval, the deputy manager can make a decision on behalf of the department head.
Applications exceeding $30,000 cannot be approved by the deputy manager.
This workflow allows files on Google Drive to be made publicly available for a limited time. Register the file URL and the publication period. After registration, the file will automatically be made available to the public. The URL becomes inaccessible on the specified publication end date.
This is the flow for concluding an outsourcing contract with an outsourcing partner. Once the outsourcing information is registered, the General Affairs Department is requested to prepare a draft contract and the Accounting Department to check the transaction history at the same time. Parallel processing by the General Affairs and Accounting Departments shortens the time required to complete the flow.
This is a process for recording internal sales contact activities.
The contact person collects customer information and inputs information about the business, company size, etc.
Based on the entered customer information, ChatGPT predicts the issues the customer may have.
The contact person can consider proposals based on the predicted issues.
This workflow manages the procedures for taking confidential data out of the company and returning it. In addition to tracking data removal, status lists showing data being taken out or being handled can be checked in real time.
This workflow automatically reminds vacancy applicants to submit their documents.
Information such as address, deadline, etc. is read from the applicant list (TSV format) one by one.
Based on the imported information, a submission request email is sent daily to those who have not yet submitted their documents.
This process manages the job application response process. The recruitment office records the information received by the job service. Depending on the position applied for, the interview process is automatically requested from the responsible department.
This workflow is used to confirm receipt and return of items on loan. A QR code is issued upon approval of a loan application and the applicant is notified. The person in charge in the General Affairs Department displays the form from the user’s QR code when lending/returning the item. The loan/return date and time are entered on the form.
This workflow accepts applications to borrow items. When a loan application is submitted, the loan status of the specified item is displayed in the list by pressing the search button. The loan status is retrieved from the loaned/reserved application, the period and user are retrieved and entered.
The process manages the drafting of quotations, approval and the recording of orders received/lost.
A quotation PDF file is automatically generated based on the draft content (using Adobe PDF Services).
After confirming the order/unfulfilment, the contents and results of the quotation are automatically recorded in a ledger on Google Sheets.
This approval flow determines approvers based on an externally managed list.
Approver information is obtained from an external list based on the project selected by the applicant and the approvers are determined.
This makes it easy to deal with frequent changes in approvers.
The approval flow is designed to speed up the approval process.
Tasks are sent to several approvers in parallel. In addition, examples are pre-populated to make it easier to apply.
The approval process switches the decision-maker depending on the amount of the application.
Applications of less than $5,000 are approved by the section manager; applications of more than $5,000 are approved by the department manager.
The decision result is notified to the applicant by email.
This is a process that centrally manages everything from receiving inquiries to sending responses. After receiving the web form, AI will check the received content. If the call is determined to be a sales call rather than an inquiry, the caller will be assigned a different task from normal response.
Three approvers are requested to authorise the draft in parallel.
When two or more approvals are received, the draft is considered approved.
The applicant is notified of the result by email.
An independent sub-process that can be invoked by various business flows. Through the Stripe API; 1) Stripe generates a Stripe invoice, and 2) Stripe sends the Stripe invoice. Billing will be done to customers who are already registered with Stripe, but when the customer is not registered, he or she will be billed after being created as a new customer.
The process records the results of a circular sent to dozens of target persons.
The number of persons to be circulated to can be varied.
The recipients can be specified in batches by a list of user email addresses or by targeting organisations.
This workflow receives HubSpot notification emails and manages customer outreach. The company name, customer name, etc., mentioned in the notification email are automatically stored as independent data. The results of the approach are also stored according to the sales activity.
This workflow allows the conference secretary to prepare for the organisation of a web conference. The secretary obtains approval of the schedule and agenda from their supervisor. After approval, the meeting is automatically announced using the Outlook calendar.
You will also be notified of the Teams meeting URL.