Item Lending Process Using QR Codes

/ Workflow Apps / Information Control
Item Lending Process Using QR Codes 20220711
This workflow is used to confirm receipt and return of items on loan. A QR code is issued upon approval of a loan application and the applicant is notified. The person in charge in the General Affairs Department displays the form from the user’s QR code when lending/returning the item. The loan/return date and time are entered on the form.
Worker (#of Swimlane: 3)
  • Applicant
  • General Affairs Department
  • Supervisor
Business Flow (Complexity of Workflow: 18)
  • 11. Loan application
    • Employees apply to borrow items.
  • 41x. Reapply
    • The employee re-applies for the loan of goods on the basis of the reasons for rejection. Depending on the reasons for rejection, the application is withdrawn.
  • 22. Approval
    • The applicant’s superior approves the loan application.
  • 83. Lending library
    • The person in charge of lending in the General Affairs Department will check the application details from the QR code and register the date and time of item lending.
  • 124. Item returns
    • The lending staff in the General Affairs Department will check the application details from the QR code and register the date and time for returning the item.
  • 19Reminder date and time update
    • The workflow platform updates the reminder date and time (after 2 hours).
  • 5x1. Set Subject
    • The workflow platform sets the subject line.
  • 6x2. Receipt QR code issued
    • The workflow platform generates a QR code (PNG image) for lending/returning.
  • 18x3. Set Subject
    • The workflow platform sets the subject (for withdrawal).
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 17)
  • ◆ Application 10
  • Loan Item Category q_item_category 4*
    • The category of the loaned item is stored.
  • Loan Item q_item 5*
    • Loaned items are stored.
  • Lending Schedule Date and Time q_lending_schedule_datetime 0*
    • At the time of application, the expected date and time of the loan are stored.
  • Expected Return Date and Time q_return_schedule_datetime 1*
    • At the time of application, the expected return date and time are stored.
  • Purpose of Loan q_description 6
    • At the time of application, the reason for borrowing the goods is stored.
  • ◆ Lending/Returning 11
  • Loan Control Number q_management_number 15
    • A unique control number is stored for each loan case.
    • L#{#sformat(‘%06d’, processInstanceId)}
  • Item Loanee q_quser 7
    • The loan applicant is stored.
    • ${processInstance.initQuserId}
  • Item Loaner q_leader 8
    • The approver of the loan application is stored.
    • ${processInstance.initQuserId}
  • Date and Time of Loan q_lending_datetime 2*
    • The date and time when the goods were lent are stored.
  • Date and Time of Return q_return_datetime 3*
    • The date and time when the goods were returned is stored.
  • Loan: Memo q_lending_note 12
    • Notes on loan (e.g. handling and condition of goods) are stored.
  • Return: Memo q_return_note 13
    • The condition of the goods at the time of return, etc. is stored.
  • Communication q_communication 9
    • Notes on application, comments on approval, etc. are stored.
  • QR Code Image File q_QRCode_file 16
    • An image file of the QR code showing the process details URL for this project will be stored.
  • Reminder Date and Time q_remind_datetime 17

Field Name, num, Initial Value

Download

This archive contains the BPMN icons that are not available in the Basic edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import

Capture

See also

Image-Charts: QR Code, Create
貸し出し管理プロセス

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Discover more from Questetra Support

Subscribe now to keep reading and get access to the full archive.

Continue reading

Scroll to Top