2023-11-21 / Workflow Apps /
Item Lending Process Using QR Codes 20220711
This workflow is used to confirm receipt and return of items on loan. A QR code is issued upon approval of a loan application and the applicant is notified. The person in charge in the General Affairs Department displays the form from the user’s QR code when lending/returning the item. The loan/return date and time are entered on the form.
Worker (#of Swimlane: 3)
  • Applicant
  • General Affairs Department
  • Supervisor
Business Flow (Complexity of Workflow: 18)
  • 11. Loan application
    • Employees apply to borrow items.
  • 41x. Reapply
    • The employee re-applies for the loan of goods on the basis of the reasons for rejection. Depending on the reasons for rejection, the application is withdrawn.
  • 22. Approval
    • The applicant’s superior approves the loan application.
  • 83. Lending library
    • The person in charge of lending in the General Affairs Department will check the application details from the QR code and register the date and time of item lending.
  • 124. Item returns
    • The lending staff in the General Affairs Department will check the application details from the QR code and register the date and time for returning the item.
  • 19Reminder date and time update
    • The workflow platform updates the reminder date and time (after 2 hours).
  • 5x1. Set Subject
    • The workflow platform sets the subject line.
  • 6x2. Receipt QR code issued
    • The workflow platform generates a QR code (PNG image) for lending/returning.
  • 18x3. Set Subject
    • The workflow platform sets the subject (for withdrawal).
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 17)
  • ◆ Application 10
  • Loan Item Category q_item_category 4*
    • The category of the loaned item is stored.
  • Loan Item q_item 5*
    • Loaned items are stored.
  • Lending Schedule Date and Time q_lending_schedule_datetime 0*
    • At the time of application, the expected date and time of the loan are stored.
  • Expected Return Date and Time q_return_schedule_datetime 1*
    • At the time of application, the expected return date and time are stored.
  • Purpose of Loan q_description 6
    • At the time of application, the reason for borrowing the goods is stored.
  • ◆ Lending/Returning 11
  • Loan Control Number q_management_number 15
    • A unique control number is stored for each loan case.
    • L#{#sformat(‘%06d’, processInstanceId)}
  • Item Loanee q_quser 7
    • The loan applicant is stored.
    • ${processInstance.initQuserId}
  • Item Loaner q_leader 8
    • The approver of the loan application is stored.
    • ${processInstance.initQuserId}
  • Date and Time of Loan q_lending_datetime 2*
    • The date and time when the goods were lent are stored.
  • Date and Time of Return q_return_datetime 3*
    • The date and time when the goods were returned is stored.
  • Loan: Memo q_lending_note 12
    • Notes on loan (e.g. handling and condition of goods) are stored.
  • Return: Memo q_return_note 13
    • The condition of the goods at the time of return, etc. is stored.
  • Communication q_communication 9
    • Notes on application, comments on approval, etc. are stored.
  • QR Code Image File q_QRCode_file 16
    • An image file of the QR code showing the process details URL for this project will be stored.
  • Reminder Date and Time q_remind_datetime 17

Field Name, num, Initial Value

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Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import

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See also

Image-Charts: QR Code, Create
貸し出し管理プロセス

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