Decision-Making Flow, Parallel Approval

/ Workflow Apps / Approval Flows

Decision-Making Flow, Parallel Approval 20211126
The approval flow is designed to speed up the approval process. Tasks are sent to several approvers in parallel. In addition, examples are pre-populated to make it easier to apply.
Worker (#of Swimlane: 4)
  • Applicant
    • Person in charge of formulating the request for approval.
  • Project Leader
    • Leader of the relevant project to approve the request for approval.
  • Department Head
    • The head of the department in charge of the relevant project who approves the request for approval.
  • Board Member
    • The executive officer in charge of the relevant project who approves the request for approval.
Business Flow (Complexity of Workflow: 18)
  • 11. Submit a request
    • The originator drafts the circular for approval.
  • 41x. Handle returns
    • The drafter revises the draft and resubmits or withdraws it.
  • 292. Leader approval
    • The project leader approves the draft.
  • 33. Department head approval
    • External payments of 1,000 or more are approved by the manager in charge.
  • 144. Director approval
    • External payments of more than 10,000 are approved by the director in charge.
  • 8x1. Record of approval
    • The workflow platform overwrites the Status (Select-type) data item to show ‘Approved’.
  • 5x2. Record of withdrawal
    • The workflow platform overwrites the Status (Select-type) data item to show ‘Withdrawn’.
Business Process Variables (#of Data Item: 25)
  • ▼ Application ▼ 0
  • Applicant’s Organization q_Affiliation 1*
    • The department to which the originator belongs is stored. (“Organisation” in the workflow platform)
    • processInstanceInitQgroupId
  • Applicant q_Drafter 2*
    • The drafter is stored in the system. (“User” in the workflow platform)
    • ${processInstance.initQuserId}
  • Time of Submission q_Submission 3
    • The date and time of the submission is stored.
  • Select relevant projects q_Project 29*
    • Stores which project the draft relates to.
  • Description of and reasons for the draft q_Contents 4*
    • The contents of the draft and the reasons for it are stored.
    • （Example.) <Purpose/Reason> Additional licences are required due to an increase in the number of members. <Order placed to> Questetra Corporation ＜What to purchase and services to be used> Questetra BPM Suite Professional edition $XXX / user / month (excluding tax, annual payment) <Quantity and contract period> 10 licences From 2023-01-01 to 2023-12-31 (12 months)
  • Attachments q_Attachment 5
    • It contains attachments relating to the content of the draft.
  • External Payment q_Payment 6*
    • The amount of the external payment is stored.
  • Man-hours q_Hours 7
    • The amount of internal man-hours is stored.
  • Budgetary Classification q_Budget 8
    • The budget category of the draft is stored.
  • Budget Category Remarks q_Remarks 9
    • The remarks of the budget category of the draft content are stored.
  • ▼ Approval ▼ 10
  • Approval Leader q_Leader 11*
    • The project leader who approves the draft is stored.
  • Leader Approval Result q_LeaderJudge 13*
    • The project leader’s approval results are stored.
  • Leader Approval Time q_LeaderApproval 12
    • The date and time of the project leader’s approval are stored. This is automatically set in ‘2. Leader approval’
  • Approval Manager q_Superior 19
    • The manager in charge of approving the draft is stored.
  • Manager Approval Result q_SuperiorJudge 22*
    • The department head’s approval results are stored.
  • Manager Approval Time q_SuperiorApproval 23
    • The date and time of the approval of the responsible head of department is stored. The date and time are automatically set in “3. Department manager approval”
  • Approval Director q_Officer 14
    • The executive officer in charge of approving the draft is stored.
  • Director Approval Result q_OfficerJudge 18*
    • The director’s approval results are stored.
  • Director Approval Time q_OfficerApproval 15
    • The date and time of the approval of the director are stored. This is automatically set in ‘4. Director approval’
  • ▼ Approval Results ▼ 16
  • Status q_Status 17
    • The status of the approval process is stored. It will be automatically overwritten at x1 and x2.
    • 1
  • ▼ Internal Communication ▼ 20
  • Comment q_Message 21
    • Internal comments and messages are stored.

Field Name, num, Initial Value

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