This is the flow for concluding an outsourcing contract with an outsourcing partner. Once the outsourcing information is registered, the General Affairs Department is requested to prepare a draft contract and the Accounting Department to check the transaction history at the same time. Parallel processing by the General Affairs and Accounting Departments shortens the time required to complete the flow.
Worker (#of Swimlane: 4)
Handler
Project Manager
General Affairs Department
Accounting Department
Business Flow (Complexity of Workflow: 16)
11. Register the scope of outsourcing and prospective outsourcing
The project manager reports on the planned outsourcing and the details.
22-1. Presentation of draft commission agreement
The person in charge will present a draft contract in line with the work regulations.
162-1′. Presentation of draft commission agreement
The person in charge will present a draft contract in line with the work regulations.
52-2. Contract adjustment
The professional manager coordinates the contract with legal support.
172-2. Contract adjustment
The professional manager coordinates the contract with legal support.
93-1. Confirmation of transactions within the last three years
The accountant checks whether there has been any previous commission in relation to the contractor.
113-2. Credit Check
The General Affairs Officer investigates the creditworthiness of the contractor.
74. Outsourcing Approval
The officer in charge checks and approves the contract. Any irregularities are returned.
125. Contract result report
The professional manager reports on the results of the outsourced work.
Business Process Variables (#of Data Item: 20)
▼ Subcontractor Information ▼0
Name of Outsourcing Companyq_Outsourcer1*
The name of the outsourcing company is stored.
Company Sizeq_Size2*
The size of the outsourced company is stored.
Industryq_Industry3*
The subcontractor company’s industry is stored.
Handler Nameq_Name4*
The name of the contact person at the outsourced company is stored.
Handler’s Departmentq_Belonging5*
The department of the contact person at the outsourced company is stored.
Email Addressq_Email6*
The email address of the contact person at the outsourced company is stored.
Telephone Numberq_Phone7*
The telephone number of the contact person at the outsourced company is stored.
Other Notesq_Notes8
Remarks about the outsourcing company are stored.
Credit Check Resultsq_Check19*
The results of the credit check of the outsourced company are stored.
Transactions in the last three years?q_Contracts15*
It stores whether the company has been trading with the outsourcing company within the last three years.
▼ Outsourcing Overview ▼9
Outsourcing Amount ($)q_Scale10*
The monetary scale of the outsourced project is stored.
Estimated Order Dateq_Schedule11*
The expected date of the order for the subcontracting project is stored.
Subcontract Overviewq_Summary12*
The overview of the outsourced project is stored.
Documents Related to Subcontractq_Materials13
Contains relevant documents for subcontracting projects.
Budget Sourceq_Budget16
The budget source of the outsourced project is stored.
