This is a process to centrally manage responses to inquiries via web forms and phone calls.
After receiving an inquiry, a draft of the inquiry response is automatically requested to the AI chat (ChatGPT).
The person in charge uses the draft to create a response text.
Workers (Number of swimlanes: 4)
Employee
The employee who reports the inquiry.
General Inquiry Leader
The person in charge of the inquiry response team.
Responder
The person in charge of handling the inquiry.
Translator/Advisor
The person in charge of translation and advice.
Workflow (Complexity of workflow diagram: 25)
11. Issue a voucher
The employee enters about the inquiry.
62. Nomination to be in charge
The person in charge of the inquiry response team will designate a responder.
133. Response
The person responding to the inquiry enters the answer.
143b. Translation/advice
A designated person will translate and advise.
194. Evaluation of response
The person responsible for the inquiry response team evaluates the results of the response.
39. Answered Votes
Employees enter questions that have already been answered by phone.
25x1′. Subject
The workflow platform sets the subject line.
8x1. Subject
The workflow platform sets the subject line.
9x2. Destination
The workflow platform sets the recipient to whom the response email is sent.
10x3. Reply Email Text
The workflow platform sets the response email text.
23x4. ChatGPT Questionnaire
The workflow platform creates the questions to be posed to ChatGPT.
26x5. ChatGPT Inquiry
Business process variables to be passed (number of data items: 35)
▼ Contact Information ▼0
Name of Inquirerq_name1
Company Nameq_company2
Email Addressq_email3
The email address of the inquirer is stored.
Phone numberq_tel4
The telephone number of the inquiring party is stored.
Past Queries of Special Noteq_note5
Past queries of special note regarding the query source will be stored.
Please check the Notes on the add-on page for the ChatGPT linkage part of the configuration. At this point (at the time of writing this page: 2023-03-20), the GPT-4 AI engine has already been released, but since we are still investigating its operation, we have specified “gpt-3.5-turbo” as the engine.