Expense Reimbursement Process 20221227
This is an expense reimbursement process that allows you to apply for 10 items at once.
The screen is vertically long due to the large number of input items.
To compensate for this, the screen is divided into sections for easy viewing and intra-page links make it easy to navigate within the screen.
Workers (Number of swimlanes: 3)
- Claimant
- Supervisor
- Claimant Supervisor
- Accounting
Workflow (Workflow diagram complexity: 16)
- 41. Application
- The claimant applies for the details of the expenses.
- 81x. Resubmission / Withdrawal
- The claimant will either revise and resubmit the expense or withdraw it.
- 72. Approval
- The supervisor of the claimant checks the details of the expense claim and returns it if there are any discrepancies.
- 123. Accounting Approval/Rejection
- The accountant approves/rejects the application.
- 19x1. Set Subject, Application Progress: Pending Supervisor Approval
- The system sets the subject and the application progress status to “Pending supervisor approval”.
- 15x2. Application progress: Application Withdrawn
- The system sets the application progress status to “Application withdrawn”.
- 20x3. Application progress: Awaiting Supervisor Approval
- The system sets the application progress status to “Accounting approval pending”.
- 21x4. Application progress: All Processes Completed
- The system sets the application progress status to “All processes complete”.
- 16x5. Application progress: Rejected
- The system sets the application progress status to “Rejected”.
Business process variables to be passed (number of Data Items: 83)
- ▼ Basic Information ▼
0 - Claimant’s Organization q_Organization
1*- processInstanceInitQgroupId
- Claimant q_Claimer
2*- ${processInstance.initQuserId}
- Date of Application q_Date
3*- processInstanceStartDatetime
- ▼ Itemized Information ▼
9 - (Separator 1)
15 - Expense Category 1 q_Expense1
6- (Uncategorized)
- Expense Date 1 q_DatePayment1
5 - Description/Reason q_Detail1
8 - Expense Amount 1 q_Amount1
4 - Paid to 1 q_Destination1
16 - Comments 1 q_Remarks1
7 - (Separator 2)
10 - Expense Category 2 q_Expense2
11- (Uncategorized)
- Expense Date 2 q_DatePayment2
12 - Description/Reason 2 q_Detail2
17 - Expense Amount 2 q_Amount2
20 - Paid to 2 q_Destination2
18 - Comments 2 q_Remarks2
21 - (Separator 3)
22 - Expense Category 3 q_Expense3
23- (Uncategorized)
- Expense Date 3 q_DatePayment3
24 - Description/Reason 3 q_Detail3
25 - Expense Amount 3 q_Amount3
27 - Paid to 3 q_Destination3
26 - Comments 3 q_Remarks3
28 - (Separator 4)
29 - Expense Category 4 q_Expense4
30- (Uncategorized)
- Expense Date 4 q_DatePayment4
31 - Description/Reason 4 q_Detail4
32 - Expense Amount 4 q_Amount4
34 - Paid to 4 q_Destination4
33 - Comments 4 q_Remarks4
35 - (Separator 5)
36 - Expense Category 5 q_Expense5
37- (Uncategorized)
- Expense Date 5 q_DatePayment5
38 - Description/Reason 5 q_Detail5
39 - Expense Amount 5 q_Amount5
41 - Paid to 5 q_Destination5
40 - Comments 5 q_Remarks5
42 - (Separator 6)
43 - Expense Category 6 q_Expense6
44- (Uncategorized)
- Expense Date 6 q_DatePayment6
45 - Description/Reason 6 q_Detail6
46 - Expense Amount 6 q_Amount6
48 - Paid to 6 q_Destination6
47 - Comments 6 q_Remarks6
49 - (Separator 7)
50 - Expense Category 7 q_Expense7
51- (Uncategorized)
- Expense Date 7 q_DatePayment7
52 - Description/Reason 7 q_Detail7
53 - Expense Amount 7 q_Amount7
55 - Paid to 7 q_Destination7
54 - Comments 7 q_Remarks7
81 - (Separator 8)
56 - Expense Category 8 q_Expense8
57- (Uncategorized)
- Expense Date 8 q_DatePayment8
58 - Description/Reason 8 q_Detail8
59 - Expense Amount 8 q_Amount8
61 - Paid to 8 q_Destination8
60 - Comments 8 q_Remarks8
62 - (Separator 9)
63 - Expense Category 9 q_Expense9
64- (Uncategorized)
- Expense Date 9 q_DatePayment9
65 - Description/Reason 9 q_Detail9
66 - Expense Amount 9 q_Amount9
68 - Paid to 9 q_Destination9
67 - Comments 9 q_Remarks9
69 - (Separator 10)
70 - Expense Category 10 q_Expense10
71- (Uncategorized)
- Expense Date 10 q_DatePayment10
72 - Description/Reason 10 q_Detail10
73 - Expense Amount 10 q_Amount10
75 - Paid to 10 q_Destination10
74 - Comments 10 q_Remarks10
76 - (Separator)
77 - (spacer)
80 - (spacer)
82 - Total Amount q_Total
78 - ▼ Internal Communication ▼
13 - Application Progress q_Progress
19- Automatically set at x1-5
- (Application in preparation)
- Comments and Messages q_Comments
14 - (Link)
79
Field Name, Num, Initial Value
Download
- out-of-pocket-expenses-claim-20221227-en.qar
- out-of-pocket-expenses-claim-20221227-en.csv (for importing data item definitions)
Capture
See also
立替金月次精算フロー
立替金逐次精算フロー