This approval flow accepts applications from people who do not have a login account.
Applications are accepted via a public web form. In case of a return, the URL of the web form for corrections will be sent.
Worker (#of Swimlane: 3)
Applicant
The person making the application. (outside the “user” in the workflow infrastructure)
Confirmer
Person in charge of confirming application details.
Supervisor
The supervisor who approves the application.
Business Flow (Complexity of Workflow: 20)
31. Confirm
Check the application details. If there are any deficiencies, we will send it back.
142. Approve
If the person confirming the application requests a supervisor to approve the application, it will be referred to the supervisor.
27Support for Returns
The workflow platform will display a correction form in case of a return.
35x1. Record of submission time
The workflow platform records the time the application was submitted.
31x2. Record of withdrawal
The workflow platform overwrites the Status (select-type) data item and displays “Withdrawn”.
8x3a. Record of approval
The workflow platform overwrites the Status (select-type) data item and displays “Approved”.
17x3b. Record of approval
The workflow platform overwrites the Status (select-type) data item and displays “Approved”.
21x4. Record of rejection
The workflow platform overwrites the Status (select-type) data item and displays “Rejected”.
Business Process Variables (#of Data Item: 22)
▼ Application ▼0
Application IDq_DrafterId33*
The applicant’s ID is stored.
Applicant Nameq_Drafter13*
The applicant name is stored.
Email Addressq_DrafterEmail18*
The applicant’s email address is stored.
Submission Timeq_Submission3
The date and time of submission will be stored.
Contents and Reasons for Applicationq_Contents4*
The application details and reason are stored.
Attachmentq_Attachment5
Attached materials related to application details are stored.
▼ In Case of Returns ▼32
Return Commentsq_RemandComment30
Stores comments in case of returns.
Should I amend the application/withdraw it?q_SelectRemand31*
In the case of a return, whether to revise the application or withdraw it is stored.
▼ In Case of Rejection ▼34
Rejection Commentq_RejectComment2
Comments are stored in case of rejection.
▼ Review and Approval ▼10
Supervisorq_Superior11
Stores the person who confirmed the application contents. It will be automatically set in “1. Confirm”.
Confirmation Dateq_Approval12
Confirmation date and time will be stored. It will be automatically set in “1. Confirm”.
Approval Supervisorq_Officer14
Stores the supervisor who approved the application content. It will be automatically set in “2. Approve”.
Approval Dateq_Decision15
Approval date and time are stored. It will be automatically set in “2. Approve”.
▼ Approval Result ▼16
Statusq_Status17
Stores the status of the application. It will be automatically overwritten at x2, x3, and x4.
1
▼ Internal Communication ▼20
Comments/Messagesq_Message21
Stores comments and messages for internal use.
Form API Keyq_Key1
Stores the form’s key. (key is included in the form URL)
This archive contains the BPMN icon, which is only available in the Professional edition.
Notes
Please set the from address of each notification email according to your company’s environment. Also, change the description of the administrator’s address in the body of the email notification immediately after application in the same way.
