Event Participation Acceptance flow
Accepts and responds to event participation applications. Starts automatically when there is an input in a published web form. After confirming the application details at the [1. Confirmation/Acceptance Completion Email] Step, the acceptance completion email will be sent automatically. Subsequent exchanges are input at the [2. Record of Exchanges] Step, but if specific processing is required create an independent Step.
BPMN Nodes
  • 2 1. Confimation/Acceptance Completion Email The person in charge checks the application details and changes the body of the Acceptance Completion email if necessary.
  • 5 2. Record of Exchanges The person in charge handles the work after acceptance (no specific work content is assumed).
  • 4 x1. Acceptance Completion Email Generation The system generates a character string with the value entered in the specified Data Item inserted and sets it in the Data Item referenced for the body of the outgoing email.
  • 7 x2. Subject auto-set The system generates a string from the value of the specified Data Item and sets it in the Process Title.
Workflow Diagram (click to open)
Variables (click to open)
  • = Entry Info = 0:
  • Name q_Name 1*:
  • Position q_Position 2:
  • Email Address q_Email 3*:
  • Questions, Requests, or Messages q_Questions 4:
  • Related URL q_URL 5:
  • = Acceptance Completion Email = 6:
  • Email Body q_Body 7: Automatically set at x1
  • = Correspondence = 8:
  • Memo q_Memo 9:
  • Related File q_File 10:



Available for Advanced and Professional edition.


  • You need to associate the Swimlane settings according to your organizational structure upon import
  • For practical use, please change the fixed values that have been set
    • The wordings set in the Update Data “x1. Acceptance Completion Email Generation”

Arrangement Tips

  • No specific work is assumed in “2. Record of Exchanges”. You can make the app more practical by adding Data Items and designing downstream Steps as needed.

See also