Travel Request Flow
Allows multiple personnel to give approval. By registering the deputy manager and assistant manager as “superiors”, staff other than the department manager become able to undertake the [2. Approval on Travel] Task. Incidentally, the Operation of [2. Approval on Travel] will be allocated to a person other than the person who handled the [1. Register Travel] Task.
BPMN Nodes
  • 1 1. Register Travel Applicant applies with the contents of the desired business trip
  • 5 1x. Rework The applicant corrects the contents and resubmits, or withdraws
  • 4 2. Approval on Travel The applicant’s boss confirms the application contents and returns if it is excessive in the cost
  • 3 x1. Requested time set The system automatically assigns the current time to the Data Item “Requested time”
  • 6 x2. Approved time set The system automatically assigns the current time to the Data Item “Approved time”
Workflow Diagram (click to open)
Variables (click to open)
  • = Destination = 0:
  • (Address Filter) q_Address_Filter 1: The system filters and displays the options master by the entered characters, and the applicant decides. Use the [Auto-input] button to assign the zip code and respectively address to the Postal code of Main destination and Address of Main destination.
  • Postal code of Main destination q_Post_Code 2: The zip code is copied by button click in the q_Address_Filter
  • Address of Main destination q_Address 3: The address is copied by button click in the q_Address_Filter
  • Name of Main destination q_Destination 4:
  • Purpose of travel, other destination q_Purpose 5:
  • = Approximation of Travel expenses = 6:
  • Travel start date q_Start_Date 7: Calendar input
  • Travel end date q_End_Date 8: Calendar input
  • Transportation cost q_Transportation 9: Enter the estimated cost. T
  • Accommodation expenses q_Accommodation 10: Enter the estimated cost. T
  • = Communication = 11:
  • Requested time q_Request_Time 12: Automatically set at x1.
  • Approved time q_Approve_Time 13: Automatically set at x2.
  • Internal message q_Discussion 14: Record correspondence between concerned

Download

travel-request-flow-20160118-209-en.qar

Only available for Professional or Enterprise edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
  • Immediately after importing, a setting error will occur
    • Make the necessary settings in edit mode
  • To use the mechanism of approval by a deputy, it is necessary to have set up the User registration information beforehand(System Settings – User List

Arrangement Tips

  • It can be used in all Editions by deleting the script described in the [Description] field on the Data Item (Address Filter).

See also

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