Acceptance Inspection Request Flow

/ Workflow Apps / Construction Mgmt., Contracted Work

Acceptance Inspection Request Flow
Responds to inspection after delivery of contracted work. A delivery note PDF is automatically generated from the information input at [1. Delivery information input] and sent. In the [2. Correspond Acceptance/Receiving Acceptance report] Step there are 4 correspondence patterns available; a: receipt of acceptance report / b: deemed inspection passed / c: extend acceptance deadline / d: abandon delivery acceptance.
BPMN Nodes
  • 1 1. Input Delivery information The person in charge enters the delivery details.
  • 4 2. Receive Final Acceptance The person in charge’s boss waits for acceptance by the delivery destination after the person in charge completes the delivery together with the generated delivery note. Can extend the acceptance deadline if necessary.
  • 7 3. Send Billing Invoice The accounting department staff in charge sends the billing invoice.
  • 2 PDF generationX2. The system generates a PDF file in which values in the specified Data Items are inserted.
  • 10 X3. Accepted date set The system sets the current date in the specified Data Item.
  • 11 x1. Message assignment The system generates a character string with the value entered in the Datetime-type Data Item inserted and sets it in the specified Data Item.
Workflow Diagram (click to open)
Variables (click to open)
  • = Internal communication = 0:
  • Internal message q_Message 1:
  • Attachment q_Attachment 2:
  • Accepted date q_Accepted 3:
  • -= Delivery info == 4:
  • Company name q_Company 5:
  • Representative email address q_Email 8:
  • Representative name, assignment q_Representative 10:
  • Address, zip code q_Address 9:
  • Delivery note issued on; q_Delivery 11:
  • Final Acceptance deadline q_Deadline 12:
  • Document ID q_ID 13: #{#format(processInstanceStartDatetime, ‘yyyyMMdd’)}-#{#sformat(‘%05d’, processInstanceId)}
  • Document title q_Title 14: #{#format(processInstanceStartDatetime, ‘yyyyMMdd’)}-#{#sformat(‘%05d’, processInstanceId)}.pdf
  • Delivery note file q_Note 15: Automatically set at x2
  • Header message q_Header 16: Automatically set at x1 Thank you for your continued patronage.
    Please check the delivered items by the Acceptance deadline.
  • Details table q_Details 17:
  • Label on sub-total 1 q_Label_Subtotal 18: Sub-total
  • Sub total 1 q_Subtotal 19:
  • Label on Discount, etc. 2 q_Label_Discount 20:
  • Discount, etc. 2 q_Discount 21:
  • Label on Tax, etc. 3 q_Label_Tax 22: Tax
  • Tax, etc. 3 q_Tax 23:
  • Label on Total amount q_Label_Total 24: Total amount
  • Total amount q_Total 25:
  • Footer message q_Footer 26: Thank you for ordering

    “Questetra BPM Suite” is a workflow product that can transfer business data on the cloud.
    There is a characteristic that the flow of work can be set only by Drag & Drop operation, so even complicated operations such as”Decision making request flow”, “Order-billing flow”, or “Complaint handling flow” can be systematized by the staffs working on the site.

    http://www.questetra.com/ja/contact/

Download

Only available for Professional edition.

Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import
  • For practical use, please change the fixed values that have been set
    • The Initial Value in the Data Item “Footer message”
    • Company name set in the body of the [Throwing Message Intermediate Event (email)]
    • Tax rate set in the Expression in the Data Item “Tax, etc.”
    • Fixed part of the company name in the base PDF (add-on) * Acrobat required

See also

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