Meeting Process, Google Calendar Auto Registration

/ Workflow Apps / Google Calendar API v3, Information Control
Meeting Process, Google Calendar Auto Registration 20220709
This workflow is for the conference secretary to prepare for a web conference. The secretary obtains approval of the schedule and agenda from the supervisor. After approval, the meeting is automatically announced using Google Calendar. At the same time, it will also notify you of the Meet access URL.
Worker (#of Swimlane: 2)
  • Secretary
  • Organizer
Business Flow (Complexity of Workflow: 13)
  • 11. Register Agenda
    • The secretariat will register the agenda for the meeting.
  • 141x. Register agenda
    • The secretariat will re-register the proposed agenda for the meeting.
  • 22. Approve Agenda
    • The meeting organizer approves the agenda.
  • 43. Preparation of Minutes
    • The secretariat prepares the minutes of the meeting.
  • 63x. Correction of Minutes
    • The secretariat corrects the minutes of the meeting.
  • 54.Approval of Minutes
    • The meeting organizer approves the minutes.
  • 10x1. Set Title
    • The workflow platform sets the title.
  • 11x2. Set Title
    • The workflow platform sets the title.
  • 13x3. Obtain participant email address
    • The workflow platform acquires the email addresses of the host organization members.
  • 9x4. Meeting Calendar Registration
    • The workflow platform registers appointments at specified times, etc. on the Calendar ID: sales@example.com.
Workflow Diagram (click to open)
Business Process Variables (#of Data Item: 12)
  • Start Time q_start_datetime 0*
    • The start date and time of the meeting will be stored.
  • End Time q_end_datetime 1*
    • The end date and time of the meeting will be stored.
  • Meeting Organization q_org_for_meeting 2*
    • The organizations attending the meeting will be stored.
    • processInstanceInitQgroupId
  • Meeting Place q_meeting_place 5
    • The location of the meeting attendees (remote or conference room) will be stored.
  • Meeting Title q_meeting_title 3
    • The meeting title is stored.
  • Agenda q_meeting_description 4
    • The meeting agenda is stored.
  • Minutes（Google Document URL） q_minutes 12*
    • The meeting minutes document (URL) will be stored.
  • Communication Board q_communication_board 11
    • The interaction of each processor is recorded.
  • Schedule ID q_schedule_id 7
    • Appointment IDs retrieved from Google Calendar are stored.
  • Schedule URL q_schedule_url 8
    • The URL for referencing an event retrieved from Google Calendar is stored.
  • Google Meet URL q_Google_Meet_URL 9
    • The Google Meet URL of the calendar appointment is stored.
  • Participant Email Addresses q_mail_addresses 10
    • The list of email addresses of the members participating in the meeting is stored in CSV format.

Field Name, num, Initial Value

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Notes

  • You need to associate the Swimlane settings according to your organizational structure upon import

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See also

Google カレンダー: 予定追加
Questetra 組織所属メンバー メールアドレス取得

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